Materials Management Distribution Services will attempt to process your request for a move in a timely fashion; however, depending on the size of the move Materials Management may not be able to process your request and you will need to engage an outside/contract moving vendor.
An outside moving vendor will evaluate the job and give you an estimate. The department will need to pay for the moving services. Please allow as much time in advance to make it easier to schedule moves.
Departments must also follow our Moving Instructions.
If your move involves file cabinets, desks, bookcases, lateral files, etc., be advised that some of these items must be emptied before the move can be done. Used boxes or plastic totes with carts, when available, are no charge through Materials Management.
Any time a move involves the permanent transfer of NIU property either to or from a department's inventory location, the department must make room changes or transfer assets in PS FMS Asset Tracking.
The following information is intended to assist you in preparation for your move.
Departments and office occupants are responsible for obtaining all supplies for moving as well as packing and labeling all items to be moved. Plastic totes (TYGA) with carts, when available are at no charge, although a cost center must be provided at the time of reservation before totes and carts will be delivered. Load plastic totes according to manufacturer's instructions. You will only be charged if totes/carts are returned broken or not returned at all.
Boxes should be prepared for packing by first folding in the smaller flaps, then the larger ones (do not interlock the flaps) and tape the entire length of the seam with box sealing tape. The boxes should be marked on the sides, in large letters with a large, black broad-tip permanent marker. The marking should contain the department name, owner name and destination of the contents.
Please do not load big boxes with books or files as these get to be heavy and the box may rip open during handling, thus damaging the contents.
All personal items will be the individual's responsibility to move. If personal items are packed with work items that are to be moved, we will not be responsible for any items that are damaged or missing.
All storage cabinets, desks, shelving, bookcases, etc., must be emptied and the contents packed up. Desk drawers should be emptied and locked (if a key is available) or taped shut (masking tape shouldn't leave marks on desks).
For a move within the same building, vertical files (four drawers or less) can stay full if no stairs or inclines are involved and there is elevator service available. For a move to a new building, all file cabinets must be emptied and the contents boxed up.
All lateral file cabinets must be emptied and contents boxed up as these cabinets could sustain damage due to their construction. All file cabinets should be locked if a key is available. If no key is available, please wrap tape around the cylinder to prevent accidental locking during the move.
Please contact DoIT prior to your move date at 815-753-8100 for information on how to proceed with moving IT equipment.
Other duties that each department is responsible for include: