During business hours, Campus Mail performs the following tasks
- Receives and sorts incoming U.S. mail for delivery to university departments
- Processes outgoing US mail generated by university departments
- Sorts for delivery university inter-office mail
- Maintains inventory of US postage stamps for sale to university departments
- Bills university departments for postage costs associated with outgoing mail
Mail sent to the Dorland mail center for processing should be sorted and banded by your office into seven groups
- International mail
- Outgoing meter mail (letters)
- Outgoing meter mail (flats), postcards, outgoing packages
- Special service mail
- Inter-office mail (letters)
- Inter-office mail (flats)
- Forwarded mail
Inter-office mail and forwarded mail does not need a postage charge slip, but the other categories should have a separate postage charge slip attached to each group.
University route drivers pick up and deliver both US stamped mail and inter-office mail. This service is conducted under policies and procedures designed to best serve the entire university. The following policies are outlined to assist in expediting these different types of mail service:
Campus Mail services do not include UPS, FEDEX or other commercial carrier services.
Three-day Mail Delivery
The progressive increase in electronic mail has led to a drastic reduction in the amount of mail the institution receives from the U.S. Postal Service. Because of this, the Materials Management team is transitioning to a three-day-a-week mail delivery system for several departments around campus. It's part of the ongoing efforts in the Division of Administration and Finance to enhance efficiencies in service delivery.
Beginning May 6, 2019 departments that are not strategically involved in enrollment, recruitment and financial operations, as well as those which do not receive a significant amount of daily mail, will receive mail on Mondays, Wednesdays and Fridays.
Departments located in in the following areas will not be impacted by the change and will continue to receive mail five-days per week:
- AD Adams Hall
- AL Altgeld Hall
- FO Founders Library
- HR Human Resources
- IA Illinois Association of School Business Officials/Public Administration
- LH Lowden Hall
- SR Monat
- NE Neptune
- SP Swen Parson
- WI Williston Hall
Deliveries for departments in other buildings will transition to the three-day delivery schedule. Express Mail and Certified Mail will still be delivered to all departments, daily.
Those who are associated with impacted departments may still pick up incoming mail, and drop off outgoing mail, Monday through Friday in the Dorland Building between 8 a.m. and 4:30 p.m. Departments may also request the Materials Management team pick up large mailings, when necessary. The new mail delivery process will be re-evaluated periodically to ensure its efficiency and overall effectiveness.
For more information please read our frequently asked questions.