If you’re involved in an accident while driving a vehicle owned, leased or rented by the university, there are certain steps you must follow and reports you must file.
Failure to follow the procedures and reporting requirements below can result in insurance coverage being declined, and all financial liabilities for personal injuries and property damage being the responsibility of the vehicle driver.
The driver must report all motor vehicle accidents within 24 hours that involve bodily injury and/or the damage or destruction of university property or the property of others to Transportation Services and the employee’s immediate supervisor.
NIU is self-insured through Central Management Services in Springfield. Their information is located in the glove compartments of pool vehicles. In an effort to reduce liability exposure, questions or concerns about this insurance should be directed to Transportation Services at 815-753-1558.
Follow these steps if you’re involved in an accident while driving a university vehicle:
Call 911 to report the accident to the authorities. As soon as the scene has been secured and emergency services have been notified, call Transportation Services at 815-753-1558. If after hours, call 815-753-1559.
Check on the people involved in the accident. Don’t admit fault or make any agreements with the other driver at the scene.
Leave the scene intact if it’s a major accident or if there are injuries. Secure the scene against further collisions or injuries. If the accident is minor and there are no injuries, move the vehicles off the road or to the side, if you can safely do so.
Take pictures from the scene. You may want to take pictures of license plates, traffic control devices, damage to vehicles, the location of the vehicles and the general area.
Meet regulatory requirements (if any) for blood alcohol testing. Stay at the scene until the responding police officer has completed their report.
Collect the following information at the scene. Much of this may come from the police officer’s report.
Complete and submit the necessary reports according to the requirements below.
You must report any accident you’re involved with to Transportation Services, as well as the appropriate police agency, by the following business day. You must report the accident, whether or not property damage or injury occurred.
You must also complete the NIU Transportation Department Accident Report packet (Transportation Accident Report and CMS Auto Liability Claim Intake Form) and return the documentation to Transportation Services within five calendar days. Contact Transportation Services at 815-753-1558 or transportation@niu.edu to obtain the forms.
In addition, you must complete and submit an Illinois motorist report within 10 days if either of the following conditions apply:
This report is provided by the police officer who responded to the scene. The mailing address will be on the report. You do not need to submit a copy of this report to Transportation Services.
Monday-Friday, 6 a.m.-4:30 p.m.
If you have a transportation need outside of these hours, please call our emergency phone number at 815-753-1559 for assistance.