Office Assistant for Residential Services

The Student Office Assistant for Residential Services position requires the applicant to be able to work independently, organize large volumes of paperwork, follow specific guidelines and possess excellent attention to detail. A student in this position must be highly dependable and able to work a minimum of 10 hours per week between the hours of 8 a.m. and 4:30 p.m. Monday through Friday.

Job Duties

• Supports Housing and Residential Services
• Assists in the coordination and processing of search applications, applicant files, student hiring documents
• Meticulously reviews multiple forms and verifies accuracy
• Assists in filing and maintaining staff personnel files
• Assists in maintaining time Housing calendar with staff time off requests
• Copies, faxes and files forms
• Inventory control of hall forms, conference and candidate materials
• Creates and makes entries into multiple Excel spreadsheets
• Updates and creates forms, PowerPoint presentations, training materials, etc.
• Walks to other offices on campus when necessary
• Assists with additional clerical duties including shredding, projects and much more

Requirements

• Possess outstanding attention to detail
• Have excellent problem-solving and troubleshooting skills
• Ability to learn fast and pick up new skills quickly
• Self-directed with excellent time management skills
• Demonstrate a proven record of high dependability
• Working knowledge of Excel, Word and Outlook
• Ability to create PowerPoint Presentations
• Experience maintaining a high level of confidentiality

Other Requirements

• Available to work a minimum of 10 hours per week
• Must be enrolled for a minimum of six credit hours as an NIU student
• Be in good standing with the Student Conduct Office
• Successfully pass an Illinois State security background check
• Available to work throughout the year, including semester breaks and summer (preferred)

Starting Pay Rate

$15 per hour.