Sabbatical Leave Requests

Guidelines for Faculty and Supportive Professional Staff

Guidelines for requesting sabbatical leave have been outlined for both faculty and Supportive Professional Staff. 

Application Documents

The Sabbatical Leave Application PDF file contains the Cover Sheet (fillable in a PDF viewer) and the proposal format. The proposal template is provided as a Word file so that it can be edited by applicants to type the required information. The Sabbatical Application Checklist is fillable in a PDF viewer and can be used by the applicant, department and college to check if the cover sheet and the proposal meet sabbatical leave application guidelines but the checklist need not be submitted to the Office of the Provost.

Application Submission Information for Colleges/Areas/Divisions

Department office staff should submit all necessary documents to the office of the College/Area/Vice President their department reports to (referred to as the reporting unit hereafter) and the College/Area/Vice President’s office should submit all the necessary documents to the Office of the Provost as explained below.

Submit one original (hard copy with original signatures) and electronic copy of each of the following, unstapled, and single-sided, in the following order: 

  • Memo from the dean/vice president (The memo from the dean/vice president should list all sabbatical recommendations in ranked order along with an explanation of how the rankings were determined and how the ranking criteria was applied. Where differences in rankings exist between the department and reporting units, the memo from the dean/vice president must include an explanation of any changes made to the rankings.)
  • Memo or memos from the chair(s)/director(s) in support of the applications
  • Sabbatical applications in ranked order (please clip individual applications together) including the application cover sheet, proposal, current vita, and any attachments (including the most recent post-sabbatical leave report, if applicable)

  Submit one of each of the following as PDF's electronically to

  • Memo from the dean/vice president
  • Memo or memos from the chair(s)/director(s) in support of the applications

 Organize each sabbatical application in the following order:

  • Application cover sheet
  • Proposal
  • Current vita
  • Additional attachments (including the most recent post-sabbatical leave report, if applicable)
  • Submit as a PDF file electronically to using the following file name format: College LastName Rank# of Requests#.pdf (Example: VPA Smith 1 of 4.pdf)

Denial of sabbatical applications at the department level, but approved at the next higher level, must be accompanied by a letter outlining the reasons for the departmental denial. A copy of the notification of the process to appeal from both the department and reporting unit’s office (next higher level), must be included.

If you have a large number of applications and would like to avoid emailing the PDF files as attachments, you can copy the PDF files onto a flash drive and drop it off at the Office of the Provost along with the hardcopy files.

Please note the applications are needed as PDF files to make them available through Blackboard to UCPC members for review and the original hard copies are needed for audit purposes.

Sabbatical Leave - Important Dates

Due to Provost’s Office
October 12, 2018
Appeals Heard
January 2019
UCPC Decision
February 2019
Recommendations to President
February 2019
BOT Decision
February/March 2019

Required Sabbatical Reporting

After a sabbatical leave, each sabbatical leave recipient is required to submit a report (template provided below) to the department chair/director, dean/division head, and provost within 30 days of resuming regular duties (e.g. for fall sabbaticals by the following January 30th and for spring sabbaticals by September 16th).  The departmental review (form provided below) of each sabbatical leave must be completed during the semester the sabbatical recipient resume regular duties (that is, by December 15th in fall and May 15th in spring). Once the review has been completed, a copy of the signed "Review of Sabbatical Leave Report" form must be sent by the department to the dean and the provost for incorporation with the previously submitted 30-day sabbatical report.