Request a Transcript

  • Our office will be closed, and staff will be working remotely starting Wednesday, Nov. 18 through Dec. 22, 2020. Customer service will be provided through email. 
  • The university will be closed for the holiday break between Dec. 23, 2020, and Jan. 1, 2021, and will re-open on Monday, Jan. 4, 2021.
  • Please direct your questions to

Get Your Official Transcript

Official transcripts are issued by the Office of the Registrar. Transcript requests are ordered online and are processed within 1-3 business days.

You can request a paper transcript to be sent through the mail or an electronic transcript to be sent electronically in PDF format. A signed consent form is required to complete the online process. The form will be generated during the process. 

If you are a student who attended Northern Illinois University prior to 1987, an electronic version of your transcript is not available in a PDF format.

If you have forms that need to be sent with your transcript, you can upload those during the ordering process.


  • $11.50 for electronic transcript
  • $10.50 for paper transcript

Request a Paper or Electronic Transcript


The fee for an official transcript is $8.00 for each copy.

If you have been enrolled at any time since 1987, you may pick up a transcript during office hours. Please bring identification.

Office of Registration and Records
Williston Hall Room 220
Monday-Friday 8:00 a.m. - 4:30 p.m.

Transcripts will not be released for academic records that are subject to an encumbrance. Examples of encumbrances are:

  • Past due financial obligations to the university, such as unpaid tuition, fees or fines.
  • Incomplete admissions requirements, such as missing transcripts or test scores.
  • Disciplinary action

If you are a current student, you can check your encumbrances on MyNIU under the “Holds” heading in your Student Center.

Sending Someone to Pick Up Your Transcript

If you need to send someone to pick up your transcript you must fill out a third-party transcript request form.

You should instruct your friend that they will need to bring their own photo ID with them when they present these two documents to us. Otherwise, we will not release your transcript. If your record has an encumbrance, we will not release your transcript.

Get Your Unofficial Transcript

If you are a former student who was last enrolled prior to fall 2008 and need an unofficial transcript, you can visit our office with a photo ID and we will print one for you. If you are not in the area, you can mail us a signed request for an unofficial transcript and we will mail one back to you.

Mail your request for an unofficial transcript to:

Northern Illinois University
Office of Registration and Records
Williston Hall Room 220
DeKalb, IL 60115

Fax your request for an unofficial transcript to 815-753-0149

Request an unofficial transcript to be picked up by a third party

You will need a photo ID to pickup your transcript. If your record has an encumbrance, we will not release your transcript.

If you are a current or former student last enrolled through fall 2008 or after, you can print your own unofficial transcript using MyNIU.

All former students who had previous access to MyNIU will have access to MyNIU indefinitely for unofficial transcripts, bill payments, etc. If you need help resetting your Z-ID password for MyNIU access, contact the DoIT Service Desk at 815-753-8100.