Recruitment and Hiring Guidelines: Search Documentation

The Human Resources talent acquisition team provides comprehensive recruitment support to departments and units, guiding hiring managers and search committees throughout the entire hiring process.

Required Documents/Information

The applicant tracking system (ATS) gathers the following:

  • Position qualifications
  • Expressions of interest

Departments are responsible for collecting and storing the following:

  • Advertisement announcement: copies of advertisements to be posted or shared to external locations such as websites or listservs.
  • Advertisement screenshots: copies of the postings of the official advertisement announcement on external locations.
  • Evaluative criteria: assessment tools developed and used for any stage of a search, including evaluation forms (e.g. phone/screening, finalist/campus). Search committees should use the evaluative criteria in the PeopleAdmin ATS for the initial evaluation of applicants.
  • Phone/screening interview questions.
  • Finalist/campus interview questions.
  • Finalist itineraries and interview schedules.
  • Reference check questions.
  • Summary narrative: detailed description of the entire search process, including:
    • An outline of the search timeline and process.
    • An analysis of the finalists' interviews, including detailed descriptions of each finalist's strengths and weaknesses according to the position qualifications.
    • The rationale for the final decision (e.g. rationale for proposed hire and what happens next), including a description of the subsequent proposed hires should previous recommendations decline.

 

Templates and Forms