Northern Illinois University
Ethics and Compliance Office
Office of the President

Arranged By: Chronological and by line item
Application Number: 89-26
Item Number: 200.01

Purpose:

This record series consists of duplicate purchase requisitions, purchase orders, check requests, invoices, bills, vouchers, budget printouts and receipts for huskie Line bus passes purchased by non-students.  The originals of these documents are maintained in the Accounting, Purchasing, and Bursar's Office.

Procedure:

Retain in office for three (3) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.

Arranged By: Chronological
Application Number: 89-26
Item Number: 200.03

Purpose:

This record series consists of duplicate bid specifications for the Huskie Line bus service, which are determined by the University Programming and Activities Office and sent out to prospective bidders by the Purchasing Office.  These specifications are drawn up once every five (5) years and the originals are maintained by the Purchasing Office.

Procedure:

Retain in office for five (5) years after bid for service is accepted, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.

Arranged By: Chronological
Application Number: 89-26
Item Number: 200.04

Purpose:

This record series consists of duplicate contracts between the University and the bussing company which runs the Huskie Line bus service.  These contracts consist of overall service contracts with the company which run for five years along with yearly contracts which are signed to cover specific details. Original contracts for the bus line are maintained by the University Legal Counsel.

Procedure:

Retain in office for five (5) years following fulfillment of contractual obligation, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.