SOEEA Work Time Reporting
If you're having problems logging into the SOEEA Work Time Reporting System that are not related to your Novell ID or password, please contact Human Resource Services and ask to be connected with one of our technical support persons at 815-753-6000
The SOEEA Work Time Reporting System is accessed using your Novell ID and password. If you require password assistance, you can reset your password or call the ITS Help Desk at 815-753-8100.
Frequently Asked Questions
All exempt civil service, supportive professional and academic professional employees are required to complete and submit the monthly SOEEA Work Time Reporting sheet. Hourly employees are already compliant with this requirement because they submit a timesheet.
The State Officials and Employees Ethics Act (SOEEA) requires that reports be kept for two years.
Sick and vacation usage should be reported on the Salaried Employee Benefit Usage Form. Work time recorded In the SOEEA Work Time Reporting System should be zero for sick and vacation days, unless you performed state business during such absences.
No, supervisor approval is not required.
No, the SOEEA Work Time Reporting System is a separate and distinct system. The data is not transferred to PeopleSoft and it not utilized for any benefit time or wage payment calculations.
The SOEEA Work Time Reporting system is available 24-hours a day seven days a week wherever you can access the internet. Employees who are on a continuous FMLA will not be required to record their time until they return. However, any time related to the performance of work-related responsibilities during such leave should be recorded.
Time must be reported on a monthly basis. Employees should indicate for each day of the month the total amount of time spent on state business for that day.
Time for holidays or administrative closure days should not be recorded, unless time is spent on university business during such days.
The data recorded is for compliance purposes only. A technical team will review the information to ensure it was submitted.
The data collected will be used to show compliance with the State Officials and Employees Ethics Act (SOEEA). It is possible that the data may be summarized at a high level to review trends in the total number of hours university employees work.
Employees will have seven days after the end of the month to submit their time. If an employee has not submitted their worksheet by the tenth day after the end of the month, a notification will be sent to the head of the department. If the employee still has not submitted their worksheet by the thirteenth day, notification will be sent to the college administrator. On day sixteen the divisional vice president will be notified.
Only business-related meals should be recorded.
Time spent commuting should not be recorded unless state business is being conducted during the commute.
Time spent traveling to and from conferences, meetings, etc. should be included.
If the meetings, conferences, and/or office functions are work-related, the time should be recorded.
The requirement to report time on official state business is a statutory requirement contained in the SOEEA. This requirement, similar to the annual requirement to complete ethics training, is a state mandate for which each covered employee has individual responsibility.