Per the Procurement Code (Public Act 96-795), employees conducting material communications with prospective or current vendors in advance of completing a university procurement or change order must now report those written or oral communications through the Procurement Communication Reporting website maintained by the Illinois Procurement Policy Board (PPB). Training and reference materials are available for all university employees.
Generally, any communication involving the solicitation, review, evaluation, decision or negotiation of a purchase is reportable along with any communications involving change orders, renewals, or extensions of a contract. Exceptions to the reporting requirement are outlined by the PPB and the Executive Ethics Commission is expected to provide further guidance regarding application of the reporting requirements.
Exceptions include necessary communication or inquiries following completion of a purchase, communication involving the administration and implementation of an existing contract (unrelated to a change order, renewal or extension), and certain communications conducted in a public forum or open meeting. NIU Procurement Services and Contract Management will continue to implement necessary procedures concerning this compliance requirement.
Reports submitted to the PPB will be available for viewing by the general public. Questions regarding specific situations where reporting may be required should be directed to director of Procurement Services and Contract Managaement, at 815-753-6104 or email NIUEthicsOfficer@niu.edu.
General inquiries concerning procurement procedures and transactions should be addressed to Procurement Services and Contract Management at 815-753-1671.