Conflicts of Interest

The university ethics officer's responsibilities include advising employees about conflicts of interest related to procurement, outside activities and secondary employment. Disclosing conflicts allows the university to promote stewardship, innovation, professional development and scholarship, while protecting the financial well-being, reputation and legal obligations of the university.

The existence of a conflict is not always an issue. What is important is proper disclosure and management of that conflict so that you and the university are protected.

All employees are encouraged to read the university’s Conflict of Interest and Commitment Policy. This policy defines what a conflict is, explains the disclosure process and describes instances in which a conflict management plan may be required.

When considering whether an outside activity or secondary employment may be a conflict, it is helpful to ask the following questions:  

• Can you do the outside activity in addition to your university schedule?
• What will the impact be on your university work?
• Will the outside activity influence decision-making related to your university responsibilities?
• Does the outside activity raise concerns about impartiality, compatibility or other ethical considerations?
• Is the outside activity otherwise suitable with your university responsibilities?

If an employee identifies an actual, potential or perceived conflict of interest and/or conflict of commitment, they must disclose this information to their immediate supervisor or the ethics officer. If they are unsure whether there is a conflict, it is always best to consult with their supervisor or the ethics officer.

The following are examples of a conflict of interest that must be disclosed:

• Owning or co-owning a business in which the university is procuring goods or services from.
• Engaging in secondary employment which interferes with university responsibilities.
• Undertaking secondary employment that is in direct competition with the university.
• Completing tasks related to secondary employment during scheduled university working hours.

If an employee is affiliated with a current or future vendor of the university, it is especially important to differentiate the work for that vendor and university obligations. If one is unsure how to manage this relationship, it is advisable to contact the ethics officer as the Illinois Procurement Code has additional requirements related to conflicts of interests. Additionally, pursuant to state law, it is unlawful for any university employee to knowingly use confidential information available only by virtue of their university employment for actual or anticipated gain for themselves or another person.

Outside Consulting, Research and Outside Employment Process

The Office of the Provost administers the university's outside consulting, research and outside employment ("OCR") process for certain SPS employees and faculty members. Any outside activities involving consulting, research, employment and volunteering must be reported and approved through the OCR process in advance of engaging in the outside activity. Get more information on outside employment.