Northern Illinois University
Ethics and Compliance Office
Office of the President

Arranged By:   Chronological
Application Number:   89-23
Item Number:   350.01

Purpose

This record series consists of duplicate copies of Central Stores Order Forms maintained by the Office of Janitorial Services.

Procedure

Retain in office for three (3) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.

Arranged By:   Alphabetical
Application Number:   89-23
Item Number:   350.02

Purpose

This record series consists of the personnel files (Civil Service) maintained by the Office of Janitorial Services. The records include job evaluations; changes in job status forms; salary changes; and key issuance lists.  Original personnel files are maintained by the University's Office of Personnel.

Procedure

Retain in office for five (5) years after date of last employment, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.

Arranged By:   Chronological by year
Application Number:   89-23
Item Number:   350.03

Purpose

This record series consists of duplicate copies of purchase orders for supplies and equipment maintained by the Office of Janitorial Services.

Procedure

Retain in office for three (3) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.