Northern Illinois University
Ethics and Compliance Office
Office of the President

Arranged By: By Building
Application Number: 89-23
Item Number: 330.02

Purpose:

This record series consists of copies of blueprints of university buildings maintained by the Grounds Office. Originals are maintained with the Office of the Physical Plant/Engineering.

Procedure:

Retain in office for ten (10) years or until all administrative value has expired, whichever is longer, then dispose of.

Arranged By: Random
Application Number: 89-23
Item Number: 330.03

Purpose:

This record series consists of copies of easements and deeds for property purchase (university acquisitions) maintained by the Grounds Office. Originals are maintained at the DeKalb County Courthouse.

Procedure:

Retain in office permanently.

Arranged By: Chronological
Application Number: 89-23
Item Number: 330.04

Purpose:

This record series consists of the mileage reports maintained by the Grounds Office. The reports contain a record of mileage (e.g. hours logged) for all cars, trucks, and tractors operated by Grounds Maintenance.

Procedure:

Retain in office for one (1) year, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.

Arranged By: Chronological
Application Number: 89-23
Item Number: 330.05

Purpose:

Procedure:

Retain in office for three (3) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.

Arranged By: Chronological
Application Number: 89-23
Item Number: 330.07

Purpose:

This record series consists of duplicate work orders maintained by the Grounds Office. Originals are maintained with the Office of the Physical Plant.

Procedure:

Retain in office for two (2) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.