Arranged By: Alphabetical By building and individual
Application Number: 89-23D
Item Number: 310.08
This record series consists of paper based and born digital documentation of all individuals who are assigned keys to any building on campus from the Key Control Shop. This information is maintained by the Office of the Physical Plant/Key Control Shop. The files contain a record of all the to the keys issued to university personnel by individual’s name, employee ID (if available), key number, issuing department, and issuing authority.
This item supersedes State Records Application 89-23 item 310.01 to update the description and to change the retention from “permanent” to “ten (10) calendar years.
Retain for (10) calendar years after the key is returned or otherwise accounted for, then destroy in a secure manner or delete from system provided all audits have been completed, if necessary, and no litigation is pending or anticipated.