Northern Illinois University
Ethics and Compliance Office
Office of the President

Arranged By:   Chronological
Application Number:   89-24
Item Number:   140.02

Purpose:

This record series includes vouchers, schedules, requisitions, bills, purchase orders, and various budget printouts.  University-wide copies of these forms are maintained by the Accounting Office.

Procedure:

Retain in office for three (3) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.

Arranged By: Chronological

Application Number: 89-24

Item Number: 130.05

Purpose:

This file series consists of the case files of labor grievances containing the written grievance, grievance response(s), transcript excerpts from any grievance panel proceedings, and decisions.

Procedure:

Retain in the office for five (5) years following the resolution of all respective cases grievance levels, then dispose of providing all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.

Arranged By:   By year and union
Application Number:   89-24
Item Number:   140.04

Purpose:

This record series consists of the University-wide record copies of contracts between each union which represents the civil service workers and the university.

Procedure:

Retain in office for two (2) years after expiration of contract, then offer to the University Archives for possible accessioning.  If offer is rejected, dispose of upon discretion of office.