Arranged By: Alphabetical
Application Number: 89-24
Item Number: 140.03
Purpose
This record series consists of the original personnel files of civil service employees at the University. Record types found in a particular file would be employment applications, performance evaluations, resignation forms, disciplinary records, change in status records, grievances, separation forms, resumes, records of seniority, referral letters, payroll authorizations, personal data sheets, salary recommendations, letters of appreciation, service award forms, end of probation forms, confirmation of retirement, and other related documents. All inactive files prior to 1974 are retained on microfilm.
Procedure
Retain for five (5) years after separation from employment, then: a)Microfilm and dispose of the hard copy of the following forms: resignation forms, applications, performance evaluations, disciplinary records, promotions, transfers, layoffs, leaves of absence, returns from layoffs, salary increases, voluntary demotion statements, grievances, separation forms, waivers of qualification for exams, and retirement system information. All microforms are to be retained for sixty-five (65) years. b)Dispose of (without microfilming) the following remaining administrative forms: confirmation of retirement, resumes, copies of time cards and health service clearances, test sheets, tuition waiver, test requests, employee exit forms, payroll authorizations, exam information, end of probation forms, service award forms, records of seniority, notices of vacancies, referral letters, personal data sheets, salary recommendations, letters of appreciation, and orientation checklists.
