International and Special Programs-International Training

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Administrative and General Correspondence with Related Documents

Arranged By:   Chronological by year
Application Number:   89-27
Item Number:   810.01

Purpose

This record series consists of incoming and outgoing correspondence between the International Training Department, other university departments, and external groups or individuals. Contents in the record series include memos, notes, letters, drafts, mail listings, project rosters, and office goals.

Procedure

Retain in office for three (3) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.

Fiscal Accounting Record Balance Sheets

Arranged By:   Chronological by year, numerical by file number
Application Number:   89-27
Item Number:   810.02

Purpose

This record series consists of financial documents which show internal and external transactions of the International Training Department.  Grant and non-grant programs addressing student needs include Aid to International Development, The World Bank, and miscellaneous sources from third world countries. Data of the record series includes balance ledger sheets which show name of account, amount spent, amount received, and current balance.

Procedure

Retain in office for six (6) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.

International Student Files

Arranged By:   Alphabetical by name
Application Number:   89-27
Item Number:   810.03

Purpose

This record series consists of foreign student files which document educational programs enrolled during the time of the pertinent visa.  The files are used as a supplement to visa renewal and as a source for the background of the individual student. Contents in the record series consist of resumes, types of foreign ministries, enrollment data, type of degree, visa date, insurance papers, copies of passports, projected academic programs and transcripts.

Procedure

Retain in office for five (5) years following graduation or last date of attendance, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.

Contact Us

Ethics and Compliance Office
Health Services Building, 2nd floor
815-753-5560
eco@niu.edu