Northern Illinois University
Ethics and Compliance Office
Office of the President

Arranged By:   Alphabetical by name
Application Number:   89-27
Item Number:   790.01

Purpose:

This record series consists of resumes of those professors who serve on the Advisory Board for the Gerontology Program which are used for informational reference regarding those individuals.

Procedure:

Retain in the office for ten (10) years or until revised or until revised or superseded, whichever is longer, then dispose of providing all administrative value has expired.

Arranged By:   Chronological
Application Number:   89-27
Item Number:   790.02

Purpose:

This record series consists of the budget files maintained by the Office of the Gerontology Division.  The records contain budget implementation/planning work papers.

Procedure:

Retain in office for six (6) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.

Arranged By:   Alphabetical
Application Number:   89-27
Item Number:   790.03

Purpose:

This record series consists of the faculty research/student fellowship files maintained by the Gerontology Division.  The records include all regulatory policies and procedures for the administering of research projects to Gerontology faculty and the granting of fellowships to graduate/undergraduate students in the field of Gerontology.

Procedure:

Retain in the office for ten (10) years or until revised or superseded, whichever is longer, then dispose of provided all administrative value has expired.

Arranged By:   Chronological
Application Number:   89-27
Item Number:   790.04

Purpose:

This record series consists of vouchers (invoice, travel and contractual), purchase requisitions, purchase orders, travel authorizations, service requests, and various billings (telephone, etc.). Originals or record copies of these files are maintained by the Accounting Office and the Purchasing Office.

Procedure:

Retain in office for three (3) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.

Arranged By:   Alphabetical by student
Application Number:   89-27
Item Number:   790.07

Purpose:

This record series consists of the graduate assistant files for the Gerontology Program.  Types of documents contained within the files include copies of the applications for graduate assistantships; any scholarship information relative to a graduate assistant; signed forms in which the graduate assistant agrees to the salary and hours worked; and any related correspondence.  Original graduate assistant files for this program are maintained in the International and Special Programs Office.

Procedure:

Retain in the office for five (5) years after graduation or date of last attendance, then dispose of providing no litigation is pending or anticipated.

Arranged By:   --
Application Number:   89-27
Item Number:   790.08

Purpose:

This record series consists of duplicate copies of course syllabi maintained by the Office of the Gerontology Division.  Originals are maintained with the Academic Department under which the course is offered.

Procedure:

Retain in the office for two (2) years or until updated/superseded, whichever is longer, then dispose of.