International and Special Programs-Gerontology Program

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Advisory Board Members Resumes

Arranged By:   Alphabetical by name
Application Number:   89-27
Item Number:   790.01

Purpose

This record series consists of resumes of those professors who serve on the Advisory Board for the Gerontology Program which are used for informational reference regarding those individuals.

Procedure

Retain in the office for ten (10) years or until revised or until revised or superseded, whichever is longer, then dispose of providing all administrative value has expired.

Budget Files

Arranged By:   Chronological
Application Number:   89-27
Item Number:   790.02

Purpose

This record series consists of the budget files maintained by the Office of the Gerontology Division.  The records contain budget implementation/planning work papers.

Procedure

Retain in office for six (6) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.

Faculty Research/Student Fellowship Files

Arranged By:   Alphabetical
Application Number:   89-27
Item Number:   790.03

Purpose

This record series consists of the faculty research/student fellowship files maintained by the Gerontology Division.  The records include all regulatory policies and procedures for the administering of research projects to Gerontology faculty and the granting of fellowships to graduate/undergraduate students in the field of Gerontology.

Procedure

Retain in the office for ten (10) years or until revised or superseded, whichever is longer, then dispose of provided all administrative value has expired.

Fiscal Administrative Files

Arranged By:   Chronological
Application Number:   89-27
Item Number:   790.04

Purpose

This record series consists of vouchers (invoice, travel and contractual), purchase requisitions, purchase orders, travel authorizations, service requests, and various billings (telephone, etc.).  Originals or record copies of these files are maintained by the Accounting Office and the Purchasing Office.

Procedure

Retain in office for three (3) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.

General Correspondence Files

Arranged By:   Chronological
Application Number:   89-27
Item Number:   790.05

Purpose

This record series consists of the general correspondence files (e.g. program inquiries, faculty memoranda) maintained by the Office of the Gerontology Division.

Procedure

Retain in the office for three (3) years, then dispose of provided all administrative value has expired.

Gerontology Program Faculty Meeting Minutes

Arranged By:   Chronological
Application Number:   89-27
Item Number:   790.06

Purpose

This record series consists of the Gerontology Program faculty meeting minutes maintained by the Office of the Gerontology Division.  The Gerontology Program is an interdisciplinary program that fosters educational, research, and service activities pertinent to the field of aging.

Procedure

Retain permanently in the office.

Graduate Assistant Files

Arranged By:   Alphabetical by student
Application Number:   89-27
Item Number:   790.07

Purpose

This record series consists of the graduate assistant files for the Gerontology Program.  Types of documents contained within the files include copies of the applications for graduate assistantships; any scholarship information relative to a graduate assistant; signed forms in which the graduate assistant agrees to the salary and hours worked; and any related correspondence.  Original graduate assistant files for this program are maintained in the International and Special Programs Office.

Procedure

Retain in the office for five (5) years after graduation or date of last attendance, then dispose of providing no litigation is pending or anticipated.

Syllabi Files

Arranged By:   --
Application Number:   89-27
Item Number:   790.08

Purpose

This record series consists of duplicate copies of course syllabi maintained by the Office of the Gerontology Division.  Originals are maintained with the Academic Department under which the course is offered.

Procedure

Retain in the office for two (2) years or until updated/superseded, whichever is longer, then dispose of.

Contact Us

Ethics and Compliance Office
Health Services Building, 2nd floor
815-753-5560
eco@niu.edu