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Ethics and Compliance Office
Office of the President

  1. Ethics and Compliance Office
  2. Records Management
  3. Records Retention Schedules
  4. International and Special Programs-Center for Black Studies

International and Special Programs-Center for Black Studies

History Files

Arranged By:   Chronological
Application Number:   89-27
Item Number:   770.01

Purpose

This record series consists of the history files maintained by the Office of the Center for Black Studies.  The files contain various records relevant to the development of the program including course proposals, curriculum development materials, and related correspondence/memoranda.

Procedure

Retain in the office for three (3) years then, with the assistance of University Archives' staff, review files and dispose of all materials no longer possessing any value and transfer remaining accumulation to the University Archives for permanent retention.

Special Interest Files

Arranged By:   Alphabetical by topic
Application Number:   89-27
Item Number:   770.02

Purpose

This record series contains special interest items of historical significance to the Center for Black Studies.  Examples of documents maintained in this file include faculty research reports; news clippings; Center conference materials; various research surveys; and first and final drafts of faculty publications and research reports. Many of these documents are sent to and maintained by the University Library.

Procedure

Retain five (5) years in office, then offer to University Archives for evaluation and potential accessioning of records possessing archival value.  If such officer is refused by the University Archives, then dispose of.

Organizations and Committees Administration Files

Arranged By:   By committee
Application Number:   89-27
Item Number:   770.03

Purpose

This record series consists of files utilized in the administration of duties of the Center's various organizations and committees (i.e. the Black Studies Curriculum and Advisory Committee, the Black Heritage Planning Committee, the Black Student Union, the Organization for Black Business Students, and the African Student Association). Included in these files are lists, showing names and addresses of members and contributors, copies of advertisements, published brochures, and related correspondence.

Procedure

Retain five (5) years in the office, then offer to the University Archives for evaluation and potential accessioning of records possessing archival value.  If such offer is refused by the University Archives, then dispose of.

Personnel Files

Arranged By:   Alphabetical
Application Number:   89-27
Item Number:   770.04

Purpose

This record series consists of personnel records for the Center for Black Studies.  This includes records for faculty, civil service and student employees.  Included in the student files are applications, acceptance, hourly pay, and beginning/exit date.  The other files would include the following information:  resumes, vitae, applications, salaries, commendation, reprimands, etc. Record copy of student personnel files are maintained by the Financial Aids Office.  Faculty and civil service employees record copy of personnel files are maintained by the Provost's Office.

Procedure

Retain in office for five (5) years after separation from employment, then dispose of provided no litigation is pending or anticipated.

Program and Events File

Arranged By:   Chronological
Application Number:   89-27
Item Number:   770.05

Purpose

This record series consists of the records of programs and events sponsored by the Center for Black Studies.  This would include all programs and activities during black heritage month:  orientation and welcome of students at the beginning of the semester; lecture series planning with correspondence, list of speakers, topics, proposals, etc.

Procedure

Retain in office for five (5) years, then with the assistance of the University Archives staff, review the file series and transfer any documents of archival/historical value to the University Archives for permanent retention and dispose of the remaining accumulation of extraneous materials.

Contact Us

Ethics and Compliance Office
Health Services Building, 2nd floor
815-753-5560
eco@niu.edu