Insurance/Workmen's Compensation

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Workmen's Compensation Case Files

Arranged By:   Alphabetical by claimant
Application Number:   89-23
Item Number:   250.01

Purpose

This record series consists of the workmen's compensation case files maintained by the Office of Insurance/Workmen's Compensation.  The records contain:  copies of the initial application for workmen's compensation (original applications are maintained with the Department of Central Management Services); copies of medical reports; copies of bills for medical services; and all related correspondence.  The recommended disposition for this file series is based on statutes of limitation under Ill. Rev. Stat. 1989, ch.48, par(s). 138.17 and 172.38.  Workmen's compensation files are also retained on microfiche as back-up documentation.

Procedure

Retain hard copy record series documents in office for five (5) years following closure of case, then dispose of providing no litigation is pending or anticipated.  Retain and dispose of record series microforms upon discretion of the University.

Auto Accident Reports on NIU Vehicles

Arranged By:   Alphabetical
Application Number:   89-23
Item Number:   250.02

Purpose

This record series consists of the auto accident reports on NIU vehicles maintained by the Office of Insurance.  The records include:  the initial accident report; pending notice of claim (processing); copy of the claim settlement; copies of estimates; and copies of police reports.  Insurance claims are processed by the Risk Management Division of the Department of Central Management Services.

Procedure

Retain in office for ten (10) years after the final settlement and closure of the corresponding claim, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.

Contact Us

Ethics and Compliance Office
Health Services Building, 2nd floor
815-753-5560
eco@niu.edu