Northern Illinois University
Ethics and Compliance Office
Office of the President

Arranged By:   Chronological by fiscal year
Application Number:   89-22
Item Number:   130.02

Purpose:

This record series consists of the budget files for the Office of Government Relations.  Included in these are budget papers and supporting documentation along with purchase request and a monthly computer printout of the current status of the budget.  Record copies of budgets are kept in the Office of Finance and Planning as per Application 89-24, item 8.

Procedure:

Retain in office for three (3) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.

Arranged By:   Alphabetical by name
Application Number:   89-22
Item Number:   130.03

Purpose:

This record series consists of case files relevant to employees work histories in the Government Relations Office.  The documents are used as criteria for staff promotions or discipline, clarification of job responsibilities, and continual appraisals of job performance.  Contents of the files involve copies of salary increases, evaluation sheets, job descriptions, letters of recommendation, and position reviews.  The original documents are located within the Department of Personnel as the Government Relations Office retains a duplicate series.

Procedure:

Retain in office for five (5) years following termination of employment, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.