Arranged By: Alphabetically by complainant's last name
Application Number: 20-12
Item Number: 100.02
This record series consists of files maintained by the Ethics and Compliance Office (ECO), or its former title of Affirmative Action and Equity Compliance, relative to inquiries, reports or complaints submitted by students, faculty, staff, and third-parties regarding violations of university conduct (e.g., discrimination, harassment, retaliation, and other workplace or academic concerns) as defined by the university's Nondiscrimination, Harassment and Retaliation Policy and Procedures. The ECO also responds to reports and investigates allegations and complaints of sexual misconduct and/or discrimination on the basis of sex and/or gender, pursuant to the provisions of Title IX of the Education Amendments of 1972 (20 U.S.C. § 1681 et seq.), Preventing Sexual Violence in Higher Education Act (1 10 ILCS 155/10), and in accordance with the university's Sexual Misconduct Policy and Complaint Procedures.
Contents of this records series may include, but are not limited to: policy inquiries, reports/complaints/allegations of conduct violations; reports/complaints/allegations of sexual misconduct; requests for confidentiality; supportive measures; actions taken in response to the report/complaint; evidence; assessments; research; investigation reports; hearings (if applicable); final findings and basis for conclusion; sanctions; appeals; and any other related supporting documents and correspondence.
This item supersedes State Records Application No. 89-22. item 110.03 in order to: reflect the administrative change of the subdivision from "Affirmative Action" to "Ethics and Compliance Office": update the series description: and make the record series retention media neutral: per agency request.
Retain in office for seven (7) years after date of resolution of the complaint or report, then destroy or delete/over-write in a secure manner pursuant to the provisions of 44 Ill. Adm. Code 4400.40, provided all audits have been completed, if necessary; no litigation is pending or anticipated; and upon receipt of an approved State of Illinois Records Disposal Certificate