Arranged By: Alphabetical
Application Number: 89-26D
Item Number: 140.08
Purpose:
This record series consists of all documentation retained on NIU students with various physical, mental, educational and/or temporary disabilities. The files include doctor's reports, counselor's reports, case notes, release of information forms, individualized education plans (IEP's), letter of accommodation and any related supporting documents or correspondence. The university's Division of Counseling and Consultation Services maintains the "client case files" for counseling for a period of "seven years following the date of the final entry in the case file" per item 140.01 of State Records Application 89-26.
Procedure:
Retain in office for seven years following the date of the final entry in the file, then destroy in a secure manner or delete from the system provided all audits have been completed, if necessary, and no litigation is pending or anticipated.