Development Office

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Daily Correspondence Files

Arranged By:   Chronological
Application Number:   89-25
Item Number:   130.01

Purpose

This file contains:  Director of Special Giving correspondence (e.g., solicitation letters to Alumni); Executive Director of the NIU Foundation correspondence, and Director of Development and Alumni Relations memoranda.

Procedure

Retain in office for three (3) years, then dispose of provided all administrative value has expired.

General Administrative Files

Arranged By:   Chronological
Application Number:   89-25
Item Number:   130.02

Purpose

This record series consists of the general administrative files maintained by the Development Office.  The records include legislative audit information reports, print requests, NIU associate’s correspondence and program cards, and Palmer Property files (e.g., acquisition payment proposals, paid bills and correspondence).

Procedure

Retain in office for three (3) years, then dispose of provided all administrative value has expired and all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.

Foundation Accounts File

Arranged By:   Chronological
Application Number:   89-25
Item Number:   130.03

Purpose

This file is used for documentation of donations to 250 unrestricted accounts, restricted accounts, and endowments administered by the Office for the NIU Foundation.  The file is principally composed of donation acknowledgement letters, copies of receipts from donations and scholarship check request forms.

Procedure

Retain in office for six (6) years, or until expiration of administrative value, whichever is longer, then transfer to the University Archives for permanent retention.

NIU Foundation Minutes and Agenda

Arranged By:   Chronological
Application Number:   89-25
Item Number:   130.04

Purpose

Meeting minutes and agenda

Procedure

Retain in office for ten (10) years or until expiration of administrative value, then transfer to the University Archives for permanent retention.

Contact Us

Ethics and Compliance Office
Health Services Building, 2nd floor
815-753-5560
eco@niu.edu