College of Education Leadership and Educational Policy Studies Educational Foundations (LEFE)

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Student Files

Arranged By:   Alphabetical by student name
Application Number:   89-27
Item Number:   260.01

Purpose

This record series consists of individual files created for each student who declares or shows interest in a major in Educational Foundations.  Files include admissions information, grades comprehensive exams, and correspondence.  Original records of students' courses taken, grades received, and degree earned are maintained by the Graduate School.

Procedure

Retain in office for five (5) years after graduation or date of last attendance, then dispose of.

General Administration Reference Files

Arranged By:   Alphabetical by subject
Application Number:   89-27
Item Number:   260.02

Purpose

This record series consists of incoming and outgoing correspondence, procedural manuals, curriculum descriptions, and program booklets.

Procedure

Retain in office for three (3) years, then dispose of provided all administrative value has expired.

Search Committee Files

Arranged By:   Chronological by open position
Application Number:   89-27
Item Number:   260.03

Purpose

This record series consists of files resulting from faculty/administrator searches.  Included are committee meeting minutes and agendas; guidelines for reviewing applicants' credentials; orientation materials for the open position; lists of candidates; phone interview notes; memos; and other correspondence.

Procedure

Retain in office for five (5) years following termination of the position vacancy, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.

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eco@niu.edu