College of Education Leadership and Educational Policy Studies Educational Administration (LEEA)

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Student Files

Arranged By:   Alphabetical by student name
Application Number:   89-27
Item Number:   250.01

Purpose

This record series consists of individual files created for each student who declares or shows an interest in a major in Educational Administration.  Files include admissions information, correspondence, samples of writing, copies of grades, comprehensive exams, and personal information cards.  Original records of students' courses taken, grades received, and degree earned are maintained by the Graduate School.

Procedure

Retain in office for five (5) years after graduation or date of last attendance, then dispose of.

Comprehensive Exams

Arranged By: year, then semester 
Application Number:   89-27
Item Number:   250.02

Purpose

This record series contains the various exam questions which are used in the Department's comprehensive exams.

Procedure

Retain in office for ten (10) years or until expiration of administrative value, whichever is longer, then dispose of.

BOR Report Working Papers

Arranged By:   Chronological by report period
Application Number:   89-27
Item Number:   250.03

Purpose

This file consists of any information related to the Board of Regents' Report which is submitted once every seven years.  A copy of the final report is also maintained by the departmental office, Dean's Office, Provost's Office, and the Board of Regents.

Procedure

Retain in office for seven (7) years, then dispose of provided no litigation is pending or anticipated.

Meeting Minutes and Agendas

Arranged By:   By committee, then Chronological
Application Number:   89-27
Item Number:   250.04

Purpose

These files contain original and duplicate agendas and minutes from faculty meetings, the Testing Committee, the Admissions Committee, and various other University Committees.

Procedure

A) Retain duplicate minutes and agendas in office for three (3) years, then dispose of.
B) Retain original minutes and agendas in office for ten (10) years then transfer to the University Archives for permanent retention.

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Health Services Building, 2nd floor
815-753-5560
eco@niu.edu