College of Education-Leadership and Educational Policy Studies Adult Education/Secondary Education (LEAC/LESE)

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Student Files

Arranged By:   Alphabetical by student name
Application Number:   89-27
Item Number:   240.01

Purpose

This record series consists of individual files created for each student who declares or shows interest in a major in Adult Education/Secondary Education.  Files include admissions information correspondence, samples of writing, copies of grades, and comprehensive exams.  Original records of student's courses taken, grades received, and degree earned are maintained by the Graduate School.

Procedure

Retain in office for five (5) years after graduation or date of last attendance, then dispose of.

Budget and Fiscal Administration Files

Arranged By:   By fiscal year
Application Number:   89-27
Item Number:   240.02

Purpose

This record series consists of purchase orders, invoices, vouchers, GAS reports, annual reports, bookstore purchases, budgets and budget working papers. The originals of these documents are maintained by the University's Accounting, Purchasing and Budget Offices.

Procedure

Retain in office for three (3) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.

Comprehensive Exams

Arranged By:   --
Application Number:   89-27
Item Number:   240.03

Purpose

This record series contains the various exam questions which are used in the Department's comprehensive exams.

Procedure

Retain in office for ten (10) years or until expiration of administrative value, whichever is longer, then dispose of.

BOR Report Working Papers

Arranged By:   Chronological by report period
Application Number:   89-27
Item Number:   240.04

Purpose

This file consists of any information related to the Board of Regents' which is submitted once every seven years.  A copy of the final report is also maintained by the departmental office, Dean's Office, Provost's Office, and the Board of Regents.

Procedure

Retain in office for seven (7) years, then dispose of provided no litigation is pending or anticipated.

Class Schedules

Arranged By:   Chronological by semester
Application Number:   89-27
Item Number:   240.05

Purpose

This record series consists of class schedules listing all classes taught by the Adult Education/Secondary Education Department, the time and day(s) taught, room number, name of instructor, and credit awarded.

Procedure

Retain in office for five (5) years, then dispose of.

Employee Application Files

Arranged By:   Chronological
Application Number:   89-27
Item Number:   240.06 

Purpose

This record series contains employment applications, rating sheets and letters of recommendation received from persons seeking employment within the Adult Education/ Secondary Education Department.  Also included are job descriptions.

Procedure

Retain in office for three (3) years, then dispose of provided no litigation is pending or anticipated.

Contact Us

Ethics and Compliance Office
Health Services Building, 2nd floor
815-753-5560
eco@niu.edu