College of Liberal Arts and Sciences-Women's Studies

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Budget Files

Arranged By:   Chronological
Application Number:   89-27
Item Number:   620.01

Purpose

The records include budget requests; budget work papers; and copies of annual reports.

Procedure

Retain in office for six (6) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.

Fiscal Administration Files

Arranged By:   Chronological by fiscal year
Application Number:   89-27
Item Number:   620.02

Purpose

The records include purchase orders; invoice vouchers; copies of billings; and GAS reports.  Originals are maintained with the University's Office of Accounting and Purchasing Office.

Procedure

Retain in office for three (3) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.

General Correspondence Files

Arranged By:   Subject
Application Number:   89-27
Item Number:   620.03

Purpose

This record series consists of the general correspondence files (i.e., letters of recommendation, student inquiries) maintained by the Office of Women's Studies.

Procedure

Retain in the office for three (3) years, then review files and dispose of all correspondence no longer possessing any administrative value.

Student Information Files

Arranged By:   Alphabetical
Application Number:   89-27
Item Number:   620.04

Purpose

The file contains information retained on all persons interested in obtaining a minor in the Women's Studies Program.  The records include declaration of minor forms; lists of prospective minors; final grade reports; copies of student exams and papers; and related correspondence. Original student records are maintained with the Office of Registration and Records.

Procedure

Retain in the office for five (5) years, then dispose of provided all administrative value has expired.

Contact Us

Ethics and Compliance Office
Health Services Building, 2nd floor
815-753-5560
eco@niu.edu