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Ethics and Compliance Office
Office of the President

  1. Ethics and Compliance Office
  2. Records Management
  3. Records Retention Schedules
  4. College of Liberal Arts and Sciences-Economics

College of Liberal Arts and Sciences-Economics

Annual Faculty Evaluations

Arranged By:   Chronological by year
Application Number:   89-27
Item Number:   450.01

Purpose

This record series consists of annual evaluations of faculty done by the Departmental Personnel Committee.  These evaluations rate faculty members accomplishments in several areas, such as teaching, research, books written, community service, etc. The results of these evaluations are maintained in each faculty member's personnel file in the Provost's Office.

Procedure

Retain in office for ten (10) years or until expiration of administrative value, whichever is longer, then dispose of.

Budget and Fiscal Administration Files

Arranged By:   By fiscal year
Application Number:   89-27
Item Number:   450.02

Purpose

This record series consists of duplicate purchase orders, requisitions, vouchers, invoices, GAS reports, budget printouts and budget working papers. The originals of these documents are maintained by the University's Purchasing, Accounting, and Budgeting Offices for six (6) years.

Procedure

Retain in office for three (3) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.

Comprehensive Exams

Arranged By:   Chronological
Application Number:   89-27
Item Number:   450.03

Purpose

This record series consists of original comprehensive exams completed by candidates for graduate degrees.  Satisfactory scores on these exams are required before the Department will grant such degrees. The results of these exams are maintained permanently by the Graduate School in the student's master file.

Procedure

Retain in office for three (3) years, then dispose of provided no litigation is pending or anticipated.

Personnel Files

Arranged By:   Alphabetical
Application Number:   89-27
Item Number:   450.05

Purpose

Information contained in these files includes resumes, copies of applications, contracts, faculty service reports, acknowledgements, reprimands, etc.  Included are files for professors, teaching assistants, research assistants, secretaries, and student workers. Record copies of personnel files are maintained by the Provost's Office.

Procedure

Retain in office for five (5) years following separation from employment, then dispose of provided no litigation is pending or anticipated.

Prospective Students File

Arranged By:   Alphabetical
Application Number:   89-27
Item Number:   450.06

Purpose

This record series consists of files of prospective students for the Foreign Students Program.  Included in these files are applications, letters of recommendation, goal statements, transcripts, papers, GRE's, etc.

Procedure

Retain in office for two (2) years, then dispose of provided no litigation is pending or anticipated.

Student Files

Arranged By:   By graduate and undergraduate, then Alphabetical
Application Number:   89-27
Item Number:   450.07

Purpose

Forms/documents found in a student file are transcripts; grade reports; test score results; grade change requests; and any correspondence with the student. Original student files are maintained permanently on microfilm by the Graduate School and the Office of Registration and Records.

Procedure

Retain in office for five (5) years after graduation or date of last attendance, then dispose of.

Contact Us

Ethics and Compliance Office
Health Services Building, 2nd floor
815-753-5560
eco@niu.edu