Arranged By: Alphabetical by granting award
Application Number: 89-27
Item Number: 410.03
Purpose
This record series consists of research grant files maintained by the Center for Government Studies for faculty members who have received such awards. Types of documents contained within the files include: copies of grant proposals and corresponding proposal texts; notices of award; supporting budgetary information such as voucher, purchase requisitions and orders, etc.; copies of any final reports; related reference data, working notes, and progress notes; results from tests or surveys; original minutes from staff meetings regarding the project; quarterly reports regarding the project; and any related correspondence. All original documentation (grant applications and proposals, project narratives, project budgets, etc.) for grants received through or with the assistance of the University is maintained in the Office of Sponsored Projects.
Procedure
Retain in office for six (6) years following completion of the project, then with the assistance of the University Archives staff, review files and transfer any materials possessing archival/research value to the University Archives for permanent retention, providing all administrative value has expired. Dispose of balance of materials after completion of the foregoing review(s) providing all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.