Northern Illinois University
Ethics and Compliance Office
Office of the President

Arranged By:  Chronological
Application Number:  89-27
Item Number:  390.01

Purpose:

This record series consists of the Anthropology Department's budgets and proposals.

Procedure:

Retain in office for three (3) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.

Arranged By:  Chronological/Numerical
Application Number:  89-27
Item Number:  390.03

Purpose:

This record series consists of comprehensive exam files for the Department of Anthropology containing exams and answers.

Procedure:

Retain in office for ten (10) years or until expiration of administrative value, whichever is longer, then dispose of.

Arranged By:  Chronological by search
Application Number:  89-27
Item Number:  390.04

Purpose:

Included in this file are resumes, vitae, applications, letters of recommendation, and any other information received from prospective applicants.

Procedure:

Retain in office for five (5) years following termination of the position vacancy, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.

Arranged By:  Chronological
Application Number:  89-27
Item Number:  390.06

Purpose:

Original grade rolls are maintained by the Department of Registration and Records.

Procedure:

Retain in office for three (3) years, then dispose of provided no litigation is pending or anticipated.

Arranged By:  By active and inactive, then Chronological
Application Number:  89-27
Item Number:  390.07

Purpose:

Included in this file are resumes, vitae, employment applications, evaluations, faculty service reports, and correspondence. Original civil service personnel files are maintained for sixty-five (65) years by the Office of Personnel, and original faculty personnel files are also maintained sixty-five (65) years by the Provost's Office.

Procedure:

Retain in office for five (5) years following separation from employment, then dispose of provided no litigation is pending or anticipated.

Arranged By:   By graduate and undergraduate, then Alphabetical
Application Number:   89-27
Item Number:   390.08

Purpose:

Forms/documents found in a student file are transcripts; grade reports; test score results; grade change requests; and any correspondence with the student. Original student files are maintained permanently on microfilm by the Graduate School and the Office of Registration and Records.

Procedure:

Retain in office for five (5) years after graduation or date of last attendance, then dispose of.

Arranged By:   Chronological
Application Number:   89-27
Item Number:   390.09

Purpose:

This record series consists of listings of students and their classification (i.e. Senior) in each class within the Anthropology Department. Original student registers are maintained by the Office of Registration and Records.

Procedure:

Retain in office for three (3) years, then dispose of.