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Student Record Files

Arranged By:   Alphabetical by name
Application Number:   89-27
Item Number:   320.01

Purpose

This record series consists of central files which concern the career histories of university students within the Engineering Department.  The files are utilized for guiding students into proper curriculums and for documenting courses accomplished by engineering major. Contents in the record series include report cards, transcripts, correspondence, add/withdrawal forms, course substitution forms, and major request forms.  The originals are maintained in the Registration and Records Office.

Procedure

Retain in office for five (5) years from date of graduation or date of last attendance, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.

Administrative Files, Miscellaneous Correspondence, Memos

Arranged By:   Chronological by year
Application Number:   89-27
Item Number:   320.02

Purpose

Contents in the record series include memos, drafts, notes, correspondence, departmental reports, and department chair reports.  The Engineering Department maintains originals and duplicates of the series.

Procedure

Retain in office for three (3) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.

Contact Us

Ethics and Compliance Office
Health Services Building, 2nd floor
815-753-5560
eco@niu.edu