Arranged By: By course/Numerical
Application Number: 89-27
Item Number: 310.02
Purpose:
Included in this file are tests, quizzes, class enrollment, syllabi, old outlines, etc.
Procedure:
Retain in office for two (2) years or until administrative value has expired, whichever is longer, then dispose of.
Arranged By: Alphabetical
Application Number: 89-27
Item Number: 310.03
Purpose:
This record series consists of applicant files resulting from faculty searches within the Department of Electrical Engineering. Included are resumes, vitae, applications, letters of recommendation, and any other information received for prospective applicants.
Procedure:
Retain in office for five (5) years following termination of the position vacancy, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.
Arranged By: Alphabetical
Application Number: 89-27
Item Number: 310.04
Purpose:
Information contained within these files includes resumes, vitae, copies of applications, contracts, faculty service reports, travel reports, acknowledgement, reprimands, etc. Record copies of personnel files are maintained by the Provost's Office.
Procedure:
Retain in office for five (5) years after separation from employment, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.
Arranged By: By graduate and undergraduate, then Alphabetical
Application Number: 89-27
Item Number: 310.05
Purpose:
Forms/documents found in a student file are: transcripts; grade reports; test score results; grade change requests; and any correspondence with the student. Original student files are maintained permanently on microfilm by the Graduate School and the Office of Registration and Records.
Procedure:
Retain in office for five (5) years after graduation or date of last attendance, then dispose of.
Arranged By: Chronological
Application Number: 89-27
Item Number: 310.06
Purpose:
Included are travel vouchers, auto requests (forms requesting use of university automobiles), GAS reports, phone bills, printing charges, etc. The record copy of these materials is maintained by the Accounting and Purchasing Offices of the University.
Procedure:
Retain in office for three (3) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated. Retain in office for five (5) years after graduation or date of last attendance, then dispose of.