Athletic, Business and Ticket Office

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Accounting Records File

Arranged By:   By account number, Chronological
Application Number:   89-22
Item Number:   120.01

Purpose

This record series consists of the accounting records for the Athletic, Business and Ticket Office.  Included in this file are purchase orders, check requests, G.A.S. reports, deposit information, ticket sales and income, event attendance records, team travel records, income from sources other than admission (i.e. parking, television, etc.), budget development papers, quarterly report (narrative and fiscal statement report of income and expenditures), and supporting documentation.

Procedure

Retain in office for seven (7) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.

Administrative Correspondence File

Arranged By:   Chronological
Application Number:   89-22
Item Number:   120.02

Purpose

This record series consists of the correspondence for the Athletic, Business and Ticket Office.  This includes correspondence and memos both within and outside of the University.  Also included are various reports and budget rules.

Procedure

Retain in office for three (3) years or until administrative value has expired - whichever is longer, then dispose of.

Athletic Board Meeting Files

Arranged By:   Chronological
Application Number:   89-22
Item Number:   120.03

Purpose

This record series consists of minutes, agendas, various reports, memoranda, and correspondence related to meetings of the Athletic Board of Northern Illinois University.

Procedure

Retain in office for ten (10) years, then transfer to the University Archives for permanent retention.

Personnel Files

Arranged By:   Alphabetical
Application Number:   89-22
Item Number:   120.04

Purpose

This record series consists of personnel files for employees of the Athletic, Business and Ticket Office.  Included are evaluations, salary information, position descriptions, records of vacation and sick days, etc.  Original personnel files are maintained by the Personnel Office.

Procedure

Retain in the office for five (5) years following the date of separation from employment, then dispose of provided no litigation is pending or anticipated.

Season Ticket Sales

Arranged By:   Alphabetical
Application Number:   89-22
Item Number:   120.05

Purpose

This record series consists of season ticket sales information for each sport.  Included are the seat numbers and income gained through season ticket sales.

Procedure

Retain in office for ten (10) years, then dispose of provided no litigation is pending or anticipated.

Contact Us

Ethics and Compliance Office
Health Services Building, 2nd floor
815-753-5560
eco@niu.edu