Northern Illinois University
Ethics and Compliance Office
Office of the President

Arranged By:   By account number, Chronological
Application Number:   89-22
Item Number:   120.01

Purpose

This record series consists of the accounting records for the Athletic, Business and Ticket Office.  Included in this file are purchase orders, check requests, G.A.S. reports, deposit information, ticket sales and income, event attendance records, team travel records, income from sources other than admission (i.e. parking, television, etc.), budget development papers, quarterly report (narrative and fiscal statement report of income and expenditures), and supporting documentation.

Procedure

Retain in office for seven (7) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.

Arranged By:   Chronological
Application Number:   89-22
Item Number:   120.03

Purpose

This record series consists of minutes, agendas, various reports, memoranda, and correspondence related to meetings of the Athletic Board of Northern Illinois University.

Procedure

Retain in office for ten (10) years, then transfer to the University Archives for permanent retention.

Arranged By:   Alphabetical
Application Number:   89-22
Item Number:   120.04

Purpose

Procedure

Retain in the office for five (5) years following the date of separation from employment, then dispose of provided no litigation is pending or anticipated.

Arranged By:   Alphabetical
Application Number:   89-22
Item Number:   120.05

Purpose

This record series consists of season ticket sales information for each sport.  Included are the seat numbers and income gained through season ticket sales.

Procedure

Retain in office for ten (10) years, then dispose of provided no litigation is pending or anticipated.