Assistant Provost for Resource Planning

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New Expanded Program Files

Arranged By:   Chronological
Application Number:   89-27
Item Number:   170.01

Purpose

The files contain all budget (line item) work papers used in the creation and development of new programs.  Original series documents are scheduled for accessioning by the University Archives per #100.17 of this application.

Procedure

Retain in office for three (3) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.

Fiscal Administration Files

Arranged By:   Chronological
Application Number:   89-27
Item Number:   170.02

Purpose:

The files include travel vouchers, equipment purchase requests, class related fees, budget transfers, remodeling requests, and inventory control reports.

Procedure:

Retain in office for three (3) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.

Administrative Correspondence and Reference Files

Arranged By:   Chronological
Application Number:   89-27
Item Number:   170.03

Purpose

The files include copies of various committee minutes (i.e., parking committee, commencement committee), internal memoranda, and related reference documentation.

Procedure

Retain in office for three (3) years, then review files and dispose of any materials no longer possessing any administrative value.

Contact Us

Ethics and Compliance Office
Health Services Building, 2nd floor
815-753-5560
eco@niu.edu