Arranged By: Chronological by fiscal year Application Number: 89-27 Item Number: 120.03
This record series consists of duplicate purchase orders, purchase requests, invoices, copies of checks, printing requests, travel vouchers, delivery receipts, telephone bills, budget printouts and budget working papers. The originals of these documents are maintained by the University's Purchasing, Accounting Budgeting, and Telecommunications Departments for six (6) years.
Retain in office for three (3) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.
These files contain original and duplicate correspondence and reference material generated or received by the Admissions Department. Examples of predominant types of documents maintained in this file include original and duplicate University memoranda; duplicate meeting minutes of campus-wide committees; informational booklets and pamphlets; professional newsletters; and correspondence with the Board of Regents, state agencies, and various other organizations.
Retain in office for three (3) years, then (with the assistance of the Archives staff) review the file and dispose of extraneous items and transfer any materials possessing archival value to the University Archives for permanent retention.
Arranged By: Alphabetical by school Application Number: 89-27 Item Number: 120.05
This record series contains files on area high schools as maintained by the Admissions Office. Information contained in these files include correspondence, record of visits, profiles of each school, maps and directions to schools, list of students from those schools attending Northern Illinois University.
Retain in office for five (5) years, then dispose of providing all administrative value has expired.
This record series consists of weekly and monthly status of Admissions Reports showing the number of students at each phase of the admission process. These reports are generated mainly for planning purchases.
Retain in office for five (5) years, then dispose of.