Northern Illinois University
Ethics and Compliance Office
Office of the President

Arranged By: Alphabetical
Application Number: 89-27
Item Number: 120.02

Purpose:

This record series contains information kept in accordance with affirmative action regulations and procedures. This file contains all applications for vacant positions.

Procedure:

Retain in office for five (5) years following termination of the position vacancy, then dispose of provided no litigation is pending or anticipated.

Arranged By: Chronological by fiscal year
Application Number: 89-27
Item Number: 120.03

Purpose:

This record series consists of duplicate purchase orders, purchase requests, invoices, copies of checks, printing requests, travel vouchers, delivery receipts, telephone bills, budget printouts and budget working papers. The originals of these documents are maintained by the University's Purchasing, Accounting Budgeting, and Telecommunications Departments for six (6) years.

Procedure:

Retain in office for three (3) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.

Arranged By: Alphabetical by school
Application Number: 89-27
Item Number: 120.05

Purpose:

This record series contains files on area high schools as maintained by the Admissions Office. Information contained in these files include correspondence, record of visits, profiles of each school, maps and directions to schools, list of students from those schools attending Northern Illinois University.

Procedure:

Retain in office for five (5) years, then dispose of providing all administrative value has expired.

Arranged By: Alphabetical
Application Number: 89-27
Item Number: 120.06

Purpose:

Procedure:

Retain in office for five (5) years following separation from employment, then dispose of providing no litigation is pending or anticipated.

Arranged By: Chronological
Application Number: 89-27
Item Number: 120.07

Purpose:

This record series consists of weekly and monthly status of Admissions Reports showing the number of students at each phase of the admission process. These reports are generated mainly for planning purchases.

Procedure:

Retain in office for five (5) years, then dispose of.