1. Interfolio at NIU
  2. Sabbatical Application and Review
  3. Process and Policy Resources
  4. Sabbatical Case Review Internal Sections

Sabbatical Case Review Internal Sections

The following internal case sections are built into case templates and designed to complement the sabbatical case review steps and provide organization to the materials that the review committees at the department, college and university levels add to the case as part of the review. These sections are not visible to the candidate but instead are used in configuring the specific requirements for the reviewers of the case in the case review steps. These internal case sections also provide the capability for committee managers to add files for documenting and facilitating reconsiderations, appeals and any other special circumstances.

Eligibility Materials

Purpose

Records the eligibility confirmation of the applicant. This section serves as the official record of candidate eligibilty information.

Interfolio System Forms / Document Uploads to Include

  • None

Additional Optional Items to Include

  • Eligibility-related Information (Qualtrics form export uploaded by the college case manager)

(Remember: This section should function as the official record of applicant eligibility)

Department Review Materials

Purpose

Records the departmental evaluation and recommendation regarding the case. This section serves as the official record of all department-level review processes and related communications.

Interfolio System Forms / Document Uploads to Include

  • Department Personnel Committee Recommendation and Ranking Form
  • Department Chair Explanation of Rankings
  • Department Notification to Candidate

Additional Optional Items to Include

  • Requests for clarification to the candidate (if any)
  • Candidate responses at the department level (if any)
  • Documentation of recusals (if relevant to departmental vote)
  • Any documentation of difference of opinion, reconsideration or appeal at the department level

(Remember: This section should function as the official record of all department-level review processes and related communications.)

College Review Materials

Purpose

Records the college-level review and recommendation of the case. This section serves as the official record of all college-level review processes and related communications.

Interfolio System Forms / Document Uploads to Include

  • College Council Recommendation and Ranking Form
  • Dean Explanation of Rankings
  • College Notification to Candidate

Additional Optional Items to Include

  • Any documentation of difference of opinion, change in departmental rankings, reconsideration request or appeal at the college level

(Remember: This section should function as the official record of all college-level review processes and related communications.)

University Review Materials

Purpose

Records the university-level review and recommendation of the case. This section serves as the official record of all university-level review processes and related communications.

Interfolio System Forms / Document Uploads to Include

  • Faculty Senate Personnel Committee Recommendation Form
  • Provost Notification Letter to Candidate
  • Faculty Senate Personnel Committee University-wide Worksheet
  • Board of Trustees Summary Form
  • Sabbatical Item Submitted to the Board
  • Letter to Candidate After Board of Trustees Vote

Additional Optional Items to Include

  • Any documentation of change in departmental rankings or appeal at the university level

(Remember: This section should function as the official record of all university-level review processes and related communications.)

Supplemental Administrative Documentation

Purpose

Maintains a transparent administrative record without cluttering evaluative sections.

Interfolio System Forms / Document Uploads to Include

  • None

Additional Optional Items to Include

  • Approved late additions or corrections to the case
  • Withdrawn or replaced documents (retain with notation)
  • Timeline exceptions or approved extensions relevant to the review process
  • Procedural clarifications added during review
  • Accessibility or accommodation documentation related to process (not medical details)
  • Other administrative materials required for audit or grievance review

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Interfolio at NIU

For questions about NIU polices and procedures related to the preparation and review of promotion and tenure or sabbatical materials, please contact leadership at your department / school, college, or the Office of the Provost. Questions best addressed by the Office of the Provost can be directed to interfolio@niu.edu.