Log in to Interfolio, navigate to the Cases tab and select the assigned case. You can view submitted materials, evaluation criteria and submit recommendations.
Interfolio Sabbatical Quick Guide for Committee Members
This quick guide provides step-by-step instructions for NIU department personnel committee members, college council committee members, and faculty senate personnel committee members reviewing sabbatical cases in Interfolio Review, Promotion & Tenure (RPT). It highlights what you need to know to fulfill your role effectively and in alignment with NIU policies.
Your Role as a Committee Member
As a committee member, you are expected to:
- Access assigned cases in Interfolio.
- Review the candidate’s submitted materials and external/internal reviews.
- Deliberate with your committee in accordance with NIU procedures.
- Rank as part of your committee deliberations, with the committee chair to record ranking recommendations.
- Maintain confidentiality at all times.
Logging into Interfolio
- Go to niu.edu/interfolio.
- Click LOG IN TO INTERFOLIO.
- Enter your NIU credentials (same you use to login to access your email) and follow the prompts to authenticate.
- You will be taken to your Interfolio Dashboard.
Accessing Assigned Cases
- From your Dashboard, click the Cases tab.
- Locate cases under My Tasks.
- Click the candidate's name to open the case.
Reviewing Case Materials
- Navigate to the Case Materials tab.
- Review materials organized by sections (e.g., CV, Teaching, Research, Service).
- Use the Search bar or Filter to find specific documents.
- Use Read Case to open within Interfolio.
- Keep private notes in Private Notes (visible only to you).
Confidentiality and Conflicts of Interest
- Do not discuss case materials outside of official committee deliberations.
- If you believe you have a conflict of interest, notify your committee chair immediately.
- If recused, you will not participate in discussions or voting for that case.
Committee Deliberations
- The department personnel committee typically meets to discuss cases (format determined by department).
- Interfolio does not replace deliberation — it supports it.
- Ensure your comments and evaluations align with relevant NIU promotion/tenure guidelines.
Deadlines
- Deadlines, if entered into the system by the Case Administrator, appear on the Case Details page.
Troubleshooting and Support
- Technical Help: Contact Interfolio Scholar Services at 833-844-2118 or email interfolio-support@elsevier.com
- Procedural Help: Contact your Department Chair or the Office of the Provost
- Resources:
Committee Member Frequently Asked Questions
While you cannot annotate directly on submitted documents, you can add private notes (visible only to you) for committee discussions when viewing within the Interfolio document reader.
Yes, case downloads are enabled at NIU. Downloads are permitted for the entire packet, meaning all materials—excluding videos and web links—can be downloaded either as a ZIP file or a PDF. Committee members can also download individual documents or all documents together directly from the document reader. Learn more here: Download Case Materials.
Yes, faculty review policies and criteria remain the same. Interfolio simply facilitates digital access to materials. Reviewers should follow NIU’s established evaluation procedures.
Access may be restricted once your committee’s review stage is complete. Check with the case manager if you need to reference materials later.
Have more questions?
Email interfolio@niu.edu and a member of our Interfolio at NIU team will be back in touch as soon as possible!
Note: You must log in using your NIU Account ID and password.
Get Help
Interfolio Scholar Services
For technical issues with Interfolio, Interfolio Scholar Services provides live support by phone or email Monday through Friday, 8:00 a.m.– 7:00 p.m. CT.
833-844-2118
interfolio-support@elsevier.com
Interfolio at NIU
For questions about NIU polices and procedures related to the preparation and review of promotion and tenure or sabbatical materials, please contact leadership at your department / school, college, or the Office of the Provost. Questions best addressed by the Office of the Provost can be directed to interfolio@niu.edu.