College of Education faculty applying for promotion and/or tenure will use an online packet template in their case that includes the following form and file upload fields along with these provided instruction prompts.
Application for Promotion and/or Tenure
Your application is submitted in an online form at the beginning of your packet as further described.
Application Form required
To submit your application, draft the following information and then copy/paste into the provided form in this section of your packet:
- Applicant Name
- Application Type (Promotion and Tenure / Promotion Only / Tenure Only)
- Current Rank
- Department/School/Division
- Educational Background (Include name of institution and location, dates attended, and degree earned)
- Professional Experience (List institutions, rank or title, and dates of appointment concerning all professional positions in chronological order showing the most recent first. Include name of institution, rank/title, and appointment dates)
- Effective Date of Promotion/Tenure (Date Promotion / Tenure will become effective, if approved)
- NIU Employment Start Date
- Number of Years in Present Rank at NIU (Number of years must include the current academic year when the promotion and/or tenure application is reviewed at the university level)
- Number of years of service at NIU (Number of years must include the current academic year when the promotion and/or tenure application is reviewed at the university level)
- Number of years of full-time college-level teaching prior to NIU (Number of years of full-time college-level teaching in the rank of Assistant / Associate / Professor prior to joining NIU)
- Memorandum of Understanding (State whether this position is covered by an MOU that modifies promotion / tenure criteria or procedures)
- This is an early application (Yes / No)
- This is a short-track application (Yes / No)
Optional MOU optional
Please upload your optional MOU.
Recommended file naming convention for your MOU file upload:
LastName_FirstInitial_MOU
Curriculum Vitae
Upload a copy of your curriculum vitae (CV).
Candidate CV 1 required
Recommended file naming convention for your CV file upload:
LastName_FirstInitial_CV
Teaching and Professional Assignment
Upload materials that demonstrate how you have met or exceeded teaching and professional assignment criteria. While not required, you may choose to include a short self-reflection.
Teaching and Professional Assignment Self-Reflection / Narrative up to 1 optional
This is where you may include a short self-reflection of how you have met or exceeded teaching and professional assignment criteria.
Recommended file naming convention for your self-reflection/narrative file upload:
Teaching_and_Professional_Assignment_Narrative
Evidence of Teaching Effectiveness 1+ required
Attach materials that demonstrated evidence of your teaching effectiveness, such as:
- student evaluation results
- written feedback from students
- colleagues and/or the department chair written evaluations of teaching
- sample course materials
Recommended file naming convention for your teaching documentation file upload(s):
Course#_YEAR_SEMESTER_PREFIX_NUMBER_TITLE_TYPE
Course1_2024_Fall_UHHS_ Research Positioning And Grantspersonship Skills_Student Evaluations
Evidence of Advising, Membership on Graduate Student Committees and Exam Guidance 1+ required
Attach materials that demonstrated evidence of your advising, membership on graduate student committees and exam guidance, such as:
- list of advisees and their status (progress toward degree completion) with an explanation of your role in advising
- membership on and directorship of all graduate student committees assigned (theses and dissertations) and your role on these committees as well as student progress (e.g. specify the name of the student, the level of the student, and his/her stage in the program)
- letters from current and former advisees or students working on theses/dissertations
- examination guidance provided to students (students advanced to candidacy or completing comprehensive evaluations)
- opinions of advisees
- describe membership on graduate student committees outside the department
Evidence of Research Guidance and Support 1+ required
Attach materials that demonstrate evidence of your research guidance and support, such as:
- external quality ratings for dissertations directed (e.g. Graduate School reviewer comments)
- publication of students' theses or dissertations or articles based on their thesis/dissertation research
- thesis or dissertation awards received
- number of students supported on research or training projects
- opinions of current and former students
- employment settings of students
Evidence of Professional Improvement and Innovation 1+ required
Attach materials that demonstrate evidence of your professional improvement and innovation, such as:
- course or instructional materials developed
- NIU's instructional improvement grants received or proposed
- student opinions
- collaborator/colleague observations
- conferences or workshop attendance to improve teaching
- incorporation of technology in instruction
- self-reports on the development and delivery of professional training activities
Evidence of Effectiveness Related to Non-Teaching Professional Assignments optional
Describe the nature of any non-teaching assignment (typically administrative, grant, or partnership work). Other information that may be included:
- documentation of feedback from those persons affected by the quality of professional performance in this assignment
- feedback from the person supervising the non-teaching assignment (particularly in administrative roles)
- that portion of professional assignment time supported by grant activituy and the effectiveness in carrying out the responsibilities of the grant
- description of partnership work, including feedback from school or field personnel affected by partnership work
Additional Teaching and Professional Assignment Materials optional
Attach any additional teaching and professional assignment materials you wish to include as part of your packet.
Scholarly and Research/Creative Activities
Upload materials that demonstrate how you have met or exceeded scholarly and research/creative activities criteria. While not required, you may choose to include a short self-reflection.
Scholarly and Research/Creative Activities Self-Reflection / Narrative up to 1 optional
This is where you may include a short self-reflection of how you have met or exceeded scholarly and research/creative materials criteria.
Recommended file naming convention for your self-reflection/narrative file upload:
Scholarly_and_Research_Activities_Narrative
Evidence of Publications and/or Creative Works 1+ required
Attach materials that demonstrate evidence of your publications and/or creative works. The list below indicates items you may describe in this section and attach. Give full bibliographic reference for books, articles, and monographs. Identify them as new, reprints, readings, reviews, etc. Also note whether they are research based. Note all authors, For all articles, indicate whether they are refereed or non-refereed.
- articles (indicate refereed or non-refereed)
- articles co-authored with students (indicate refereed or non-refereed)
- chapters published by invitation in edited books or periodical volumes
- published books or monographs
- published critical refiews of books and monographs
- textbooks for the education of professional educators
- reports printed by sponsoring agencies, including professional organizations, legislative bodies, governmental agencies, foundations, or provate firms
- citations by others
- book reviews
- exhibits
- performances
- published or printed curricular/instructional materials and manuals
- computer-based publications and programs
- media, including films, videos, and computers-based instructional materials
Recommended file naming convention for your research documentation file upload(s):
TYPE#_YEAR_TITLE
Article1_2020_ Crowd Sourcing: Do Prototypical Peer Crowds Match Reality?
Evidence of Presentations 1+ required
Attach materials that demonstrate evidence of your presentations. Note whether the presentations were refereed conference presentations, non-refereed presentations, or invited addresses. Also note whether presentations were for international, national, regional, state or local audiences. Sample items that may be listed here include:
- presentations at professional conferences
- presentations co-authored with students
- invited addresses, presentations or testimonies
- serving as a moderator for a conference presentation or panel
- local/state workshops and presentations
- visiting professorships (list university, lectures offered, and dates)
Recommended file naming convention for your research presentation file upload(s):
TYPE#_YEAR_TITLE
Presentation1_2020_Title of Presentation
Evidence of Grant Writing optional
Attach materials that demonstrate evidence of your grant writing. Indicate grants written and their funding status. For those funded, indicate the purpose, nature, amount, and period for which grant was awarded. Also provide any evidence of effectiveness in carrying out the grant responsibilities. Items to list here include:
- grants or contract applications approved by external agencies through peer review
- grants or contract applications approvecd by external agencies without peer review
- grants approved by internal NIU bodies
- unfunded grants or contracts app,ied for either external or internal to NIU
Recommended file naming convention for your grant, fellowships, and leaves file upload(s):
TYPE#_YEAR_TITLE
Grant3_2021_ Harmonizing Two NICHD-funded Datasets to Study Youths’ Behavioral Health
Evidence of Scholarly Activities in Progress 1+ required
Attach materials that demonstrate evidence of your scholarly activities in progress, such as:
- all writing and research submitted for review but not yet published
- ongoing research or scholarlship in progress indicating the stage of the work
- scholarly and professional development activities in progress
Recommended file naming convention for your research presentation file upload(s):
TYPE#_YEAR_TITLE
Article1_2026_Title
Additional Scholarly and Research/Creative Materials optional
Attach any additional scholarly and research/creative materials you wish to include as part of your packet.
Service to the University, the Profession, and the Public
Upload materials that demonstrate how you have met or exceeded service criteria. While not required, you may choose to include a short self-reflection.
Service Self-Reflection / Narrative up to 1 optional
This is where you may include a short self-reflection of how you have met or exceeded service criteria.
Recommended file naming convention for your self-reflection/narrative file upload:
Service_Narrative
Evidence of Service to the University, College, and Department 1+ required
Attach materials that demonstrate evidence of your service to the university, college, and department. Include service on relevant committees (department, college, and university level) and other work that servies the greater university community. Include a statement from the committee chair indicating some evidence of productivity and involvement.
- list committee names, membership status, length of service, frequency of committee meetings, amount of other time required, etc. for each committee
- report service as a Dean's designee at dissertation defenses in other program areas
- describe or document involvement in working with colleagues in mentoring activities
- informal service rendered in support of department or interdepartmental goals
- writing department/college proposals or reports
- directing or presenting campus workshops
- sponsoring student organizations
Recommended file naming convention for your service documentation file upload(s):
TYPE#_AY_Committee_Role
TYPE#_Date_Title_Location
Committee2_AY22-23_DPC_Member
Committee1_AY21-22_DepartmentCurriculum_Chair
Workshop5_Feb5_2023_Using AI in General Education Courses_CITL
Evidence of Involvement in the Development of the Academic Program 1+ required
Attach materials that demonstrate evidence of your involvement in the development of the academic program. Describe and document:
- involvement in the development of courses and/or academic programs for the preparation of professionals
- participation in the professional development activities to acquire/develop new skills or knowledge that will benefit the academic program
Evidence of Membership and Involvement in Professional Associations 1+ required
Attach materials that demonstrate evidence of your membership and involvement in professional associations. Describe your involvement in professional activities including:
- membership in professional associations, organizations, associations, or societies (describe the amount and type of your involvement in these professional activities)
- leadership positions held in professional organizations, associations or societies
- service as an editor, member of an editorial advisory board, etc.
- honors conferred by professional groups
- invitations to address meetings of scholarly or professional organizationsn (identify whether state, regional, national, or international)
- invited participation in conferences on specialized topics in the fields
- membership in selective and honorific societies
- off-campus and on-campus professional conferences attended (describe the amount and type of your involvement)
- membership on professional boards
Evidence of Professionally-Oriented Public Service optional
Attach any materials that demonstrate evidence of your professionally-oriented public service.
Additional Service Materials optional
Attach any additional service materials you wish to include as part of your packet.
Materials to Share with External Evaluators
This section is where you upload materials that are to be shared with your external evaluators. You do not need to attach your CV here, but you should attach a copy of all other materials that are to be shared with the external evaluators, even if it duplicates materials uploaded elsewhere.
Materials for External Evaluators 1+ required
Attach any materials to share with external evaluators, except for your CV.