Arranged by: Chronological
Application number: 20-30
Item Number: 1
This record series consists of files and receipts from transactions/purchases made using purchase cards issued to full-time faculty, staff, and graduate student employees as part of Northern Illinois University's (NIU) Commercial Card Program. These cards are designated for the purchase of qualified supplies, small equipment, and/or travel-related expenditures pursuant to the provisions of the State Finance Act (30 ILCS 105 et seq.), Illinois Procurement Code (30 [LCS 500 et seq.), and in accordance with Illinois Higher Education Travel Control Board Regulations (80 Ill. Adm. Code 2900 et seq.) and NIU's Commercial Card Program Policies and Procedures.
Contents of this record series may include but are not limited to: invoices and/or receipts from vendors, transaction slips, packing slips, equipment forms, exception request forms, transaction logs or statement of account, billing reports, and any other related supporting documents and correspondence.
Retain for six (6) years after the date of original transaction, then destroy or delete/over-write in a secure manner pursuant to the provisions of 44 Ill. Adm. Code 4400.40, provided all audits have been completed, if necessary; no litigation is pending or anticipated; and upon receipt of an approved State of Illinois Records Disposal Certificate.