College of Professional Studies-Clinical Education and Student Services

Budget and Fiscal Files

Arranged By: Chronological
Application Number: 89-27
Item Number: 650.01

Purpose

The file includes purchase orders, vouchers, travel expenditures, tuition waivers (these are used to take a three-credit course and are given to agencies for one of their employees to use when they supervise and Northern Illinois University student), and all budget related items. University record copies of these documents are maintained by the Offices of Purchasing, Accounting, and Budgeting.

Procedure

Retain in office for three (3) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.

Student Files

Arranged By: Alphabetical
Application Number: 89-27
Item Number: 650.02

Purpose

This record series includes grade reports, test results, advising work sheets, correspondence, student teacher evaluations, permits to take courses, action taken for/against student, etc. University record copy of student files are maintained by the Office of Registration of Records.

Procedure

Retain in office for five (5) years following separation from University, then dispose of.

Student Placement File

Arranged By: Alphabetical
Application Number: 89-27
Item Number: 650.03

Purpose

This record series contains records of students taking positions, contracts, correspondence, qualification sheets and applications. Record copies of this information is maintained by the Financial Aid Office.

Procedure

Retain in office for five (5) years following graduation, then dispose of provided no litigation is pending or anticipated.

Northern Illinois University
Ethics and Compliance Office
Office of the President

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