International and Special Programs-Vocational, Technical and Career Education

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Administrative and General Correspondence with Related Documents

Arranged By:   Chronological by year, Alphabetical by topic
Application Number:   89-27
Item Number:   860.01

Purpose

This record series consists of incoming and outgoing correspondence between the Vocational, Technical and Career Education Department; other university departments; and other interested groups or individuals. Contents in the record series includes form letters, memos, policies and procedures.

Procedure

Retain in office for three (3) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.

Expense, Mail Cost Printouts

Arranged By:   Chronological by year, Numerical by file number
Application Number:   89-27
Item Number:   860.02

Purpose

This record series consists of financial printouts which show fiscal operations and expenses within the above department.  The sheets are used to monitor mailing costs, transportation, telephone bills, and other general accounting data. Data in the record series includes amount of expense, description of item, name of account, date of expense, list of telephone billings, and phone numbers dialed.  The originals are maintained by the Accounting Office.

Procedure

Retain in office for three (3) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.

Purchase Orders, Requisitions

Arranged By:   Random
Application Number:   89-27
Item Number:   860.03

Purpose

This record series consists of financial documents which show the acquisitions of goods and services for the above department.  In addition, the data are entered on the University's computer system. Contents in the record series includes purchase orders and requisitions.  The originals are maintained by the Purchasing Department.

Procedure

Retain in office for three (3) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.

Travel Voucher Files

Arranged By:   Chronological
Application Number:   89-27
Item Number:   860.04

Purpose

This record series consists of duplicate travel vouchers, travel appraisal forms, and computer printout budget and expenditure reports. Originals of these documents are maintained by the University's General Accounting Office.

Procedure

Retain in office for three (3) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.

Contact Us

Ethics and Compliance Office
Health Services Building, 2nd floor
815-753-5560
eco@niu.edu