Northern Illinois University
Ethics and Compliance Office
Office of the President

Arranged By:   Chronological
Application Number:   89-27
Item Number:   850.01

Purpose:

Included in this file are vouchers, purchase orders, budget proposals, GAS reports, etc. The record copy of these materials is maintained by the Accounting and Purchasing Offices.

Procedure:

Retain in office for three (3) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.

Arranged By:   Chronological
Application Number:   89-27
Item Number:   850.02

Purpose:

This record series consists of information on conferences held concerning Southeast Asian Studies which are held by the University.  Included in this file are speakers lists, program lists, time/place of the event, topics, etc.

Procedure:

Retain permanently in the office.

Arranged By:   Chronological
Application Number:   89-27
Item Number:   850.03

Purpose:

This record series consists of information containing cooperative language programs for the Southeast Asian Studies Department.  This involves obtaining a language teacher for a set amount of time. Information contained within the file includes agreement of exchange, information on faculty member, where faculty member is coming from/going to, date to begin/date to end, etc.

Procedure:

Retain in office for five (5) years or until expiration of administrative value, whichever is longer, then dispose of.

Arranged By:   Chronological
Application Number:   89-27
Item Number:   850.04

Purpose:

This record series consists of manuscripts for the three publications that are produced by the Department.  The three publications are Crossroads, Special Report Series, and Occasional Studies.

Procedure:

Retain permanently in the office.

Arranged By:   Chronological
Application Number:   89-27
Item Number:   850.06

Purpose:

This record series consists of the grant files for the Southeast Asian Studies Program.  Included in this file are grant proposals, correspondence with federal agencies, approval proposals, and detailed budgets of the projects.

Procedure:

Retain in office for six (6) years following termination of the grant, then dispose of provided all audits have been completed and no litigation is pending or anticipated.

Arranged By:   By subject
Application Number:   89-27
Item Number:   850.07

Purpose:

This record series consists of information concerning the Hart Library.  Data included in this are what is contained in the Library's collection, correspondence, and all other pertinent information.

Procedure:

Retain permanently.

Arranged By:   Chronological
Application Number:   89-27
Item Number:   850.08

Purpose:

Included in this file are syllabi, handouts, test results and course information.

Procedure:

Retain in office for two (2) years or until expiration of administrative value, whichever is longer, then dispose of.

Arranged By:   Alphabetical
Application Number:   89-27
Item Number:   850.09

Purpose:

Included in this are resumes, salary documentation, applications, promotions, commendations/reprimands, etc.

Procedure:

Retain in office for five (5) years following separation from employment, then dispose of provided no litigation is pending or anticipated.