CITL Lightboard Studio

1. Review the Lightboard Studio system overview videos below
2. Use the Schedule an Appointment button below to request an available 1-hour appointment between 8am-4:30pm, Monday through Friday. Appointments must be requested at least 2 business days in advance. You will receive a confirmation email and additional support materials.
3. Once you have reviewed the instructions here and the support materials in the email confirmation, if you still feel you need additional assistance, contact citl@niu.edu for support options.
4. Create the notes and practice your presentation
5. Create a PowerPoint overlay presentation if desired.
6. If conducting a live lightboard session instead of or in addition to a recording, setup your live session (e.g. Zoom, Teams, or Collaborate) and distribute the link to your participants.
7. If producing a recording, bring two flash drives, one to store your recording and a separate flash drive containing your overlay PowerPoint if you plan to use one. Every 10 minutes of video takes approximately 1 GB of space, so you can ensure that your flash drive has sufficient space available.
   
   For a variety of reasons, we strongly recommend recording short videos (5-10 minutes). If you plan to record a single video that will be 40 minutes in length or longer, your flash drive will need to be reformatted for exFAT files. A member of the CITL staff can assist you when you are recording your videos. Existing contents of the flash drive will be deleted when it is reformatted.
8. Select the clothing that you will wear. Choose solid colors over patterns and darker colors over lighter ones, but avoid black.  Do not wear clothing with logos or words as these will be displayed backwards.

1. Bring your flash drive(s) and any materials needed for your recording or live lightboard session.
2. Follow instructions in your confirmation email to access the CITL building enter the Studio and proceed to the Lightboard station.
3. On the side of the lightboard station facing the door, press the white On button to turn the system on.  The lightboard lights will turn on, as well as the camera, confidence monitor (bottom), and PC/overlay monitor (top).
4. (Optional) Insert the flash drive with your PowerPoint presentation in the computer on the right side of the lightboard. Load your presentation on the top screen using the mouse and keyboard, then play your slideshow in full screen mode, displaying any overlays over the confidence monitor.  Control the overlay presentation using the arrow keys on the keyboard.
5. Insert the flash drive for storing your recording in the one button device on the lightboard table.  The LED will pulse indicating ready to record, press the red record button to begin recording.
6. When finished, press the red button again to stop the recording.
7. After about 5 seconds, you may remove the flash drive, your recording is now stored in MP4 format on your flash drive.
8. If used, close PowerPoint on the top monitor and retrieve your presentation flash drive.
9. (Optional) You may use the PC/PC Monitor to review your recording and/or upload to OneDrive or Kaltura by plugging in your recording flash drive to the PC.
10. When finished with your session, follow the clean up instructions below and press the Off button to power the entire system off.  Do not power down the PC.

1. Bring your flash drive(s) and any materials needed for your live lightboard session.
2. Follow instructions in your confirmation email to access the CITL building enter the Studio and proceed to the Lightboard station.
3. On the side of the lightboard station facing the door, press the white On button to turn the system on.  The lightboard lights will turn on, as well as the camera, confidence monitor (bottom), and PC/overlay monitor (top).
4. (Optional) Insert the flash drive with your overlay PowerPoint presentation in the computer on the right side of the lightboard. Load your presentation on the top screen using the mouse and keyboard, then play your slideshow in full screen mode, displaying any overlays over the confidence monitor.  Control the overlay presentation using the arrow keys on the keyboard.
5. Open the live session (Zoom, Teams, or Collaborate) and set the camera and microphone selection to the BlackMagic Device.
6. Once configured, begin recording by stepping on the red floor button.
7. You will see a countdown from 5 and then the system will begin recording.
8. When finished, press the red floor button again to stop the recording.
9. The recording will stop, process, and copy to the flash drive.
10. When instructed by a message on the right hand monitor, remove the flash drive from the recording port. Your recording is now stored in MOV format on your flash drive.
11. If used, close PowerPoint on the left monitor and retrieve your presentation flash drive.
12. (Optional) You may use the PC/PC Monitor to review your recording and/or upload to OneDrive or Kaltura by plugging in your recording flash drive to the PC.
13. When finished with your session, follow the clean up instructions below and press the Off button to power the entire system off.  Do not power down the PC.

It is important to follow the clean up instructions below carefully to ensure a clean work surface for the next appointment and to prevent damage to the lightboard.

1. You should be able to clean the lightboard glass with a dry microfiber towel from the supply table in the Studio room.  This may leave a small amount of ghosting on the presenter side of the glass, but is generally not visible in recordings.
2. If necessary, you may use a small amount of foaming glass cleaner with the microfiber towel by spraying directly on the towel and then wiping the board.  Be sure to dry completely and clean away residue. Do not use any other glass cleaner, sanitizer, paper towels, or other materials to clean the glass.
3. Use sanitizing wipes on all touch surfaces including the keyboard, mouse, and lightboard table, however, do NOT use sanitizer or sanitizing wipes on the lightboard glass.