Get or Build Your Evaluation Form
A template is not required. You can write your evaluation directly in the Collection Tool comment box, keep using a form you already know, or adopt a new one. This page helps you do any of the three. Whatever you choose, the portal records your selection so the self-evaluation and your evaluation use the same criteria.
What Are My Options?
Continue to use a narrative-based evaluation. Enter it directly in the ePerformance Collection Tool comment box, or upload it as a Word or PDF document.
Continue to use your current form, move to a narrative model, and capture your evaluation in the Collection Tool, or build a new form (or replicate your old one) using the Kuali form builder. The decision is yours.
If you choose a template, pick the instrument that matches the position. The options below can help.
No Longer Sent, But Built
Evaluation forms are no longer sent to supervisors. You select an existing template, build your own, or, for SPS employees, use a narrative. The portal records your selection.
Changing competencies? Competency changes apply to the upcoming evaluation year, not the year being reviewed. Discuss any changes with your employee — their feedback is encouraged, and the supervisor makes the final selection.
Select Performance Factors to Build Your Own Template
Select job-related factors from the approved list, chosen for the position at hire or reclassification.
Civil Service Evaluation Templates
These templates are built using default performance factors for their respective classifications. You can customize the evaluation tool by including additional performance factors. Once complete, the generated file can be uploaded into the evaluation portal.
Sample SPS Evaluation Templates
Use the standard SPS template or an approved division variant, based on the position description.
One competency everyone shares: Supporting Student Success
Every evaluation at NIU, regardless of role or template, includes how the employee supported student success in their own context. It is a University Goal established through shared governance, and it is built into every template automatically.
Your Narrative, with the Template Attached in the Collection Tool.
The template documents the ratings. The narrative explains them. You write an overall performance narrative; if the evaluation uses a template, attach the completed template and both become the record. For SPS employees using a narrative evaluation, the narrative and overall rating alone become the record. The requirements below apply to every evaluation, template or narrative.
- Address every duty area and competency on the selected template.
- Speak to how the employee supported student success in their own context.
- Support each judgment with a specific example from the year.
- Describe behavior and results, not personality or intent.
- Contain nothing the employee is hearing for the first time.
Sarah met or exceeded expectations across all duty areas this year. The records intake redesign in October cut turnaround from five days to two, so students received verifications the same week they asked…Her self-evaluation identified cross-training as a growth area, now set as a goal for next year…