Document and Print Management

Service Owner: Brian Thompson

NIU’s Division of Information Technology (DoIT) supports the university’s need for professional print materials and the goals of modernizing business processes while reducing unnecessary print volume and inefficiencies in storage and retrieval of information.

This service includes end-to-end support for both print and online document management:

  • production of print materials, mailing and electronic documents, customized and personalized print and eDocument options available; consulting for affordable print; fabrication and specifications best practices, lowest possible postage for mail projects.
  • document scanning, indexing and secure data capture for easy access, intuitive content management and proper archiving;
  • design, deployment and ongoing support of online forms and document workflow to aid in business process automation and improvement;
  • view and track documents, events, and interactions in a specific business process; and
  • AnywherePrinters (print, copy, scan to email and fax) for classrooms, labs, and offices.

Document Management

OnBase at NIU

NIU uses the OnBase Document Management System integrated with PeopleSoft and Microsoft Office applications to replace paper-based filing and routing in a growing number of departments.

DoIT also provides a Document Scanning service solely dedicated to capturing data from hard copy, electronic documents, and forms, then indexing and storing these documents in OnBase. The dedicated scanning staff offer a comprehensive process that ensure image, scanning, and indexing quality.

Request Scanning Jobs

Print Management


Approximately 320 AnywherePrinters are located across campus for use by students, faculty, and staff with their NIU OneCards. Visitors and other guests may purchase a Huskie Bucks Visitor card.

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