Policy Approval Authority | Associate Dean of Public Services |
Responsible Division | Public Services |
Responsible Office | Information Delivery Services (IDS) |
Responsible Officer(s) | IDS Manager |
Contact Person | AD of Public Services, Leanne VandeCreek |
Effective Adoption Date | n/a |
Last Review Date | 03/10/2025 |
Policy Category/Categories | University Libraries, Information Delivery Services, IDS |
Updates:
The Information Delivery Services Department provides Northern Illinois University faculty, staff, and students with access to library materials not available in the Northern Illinois University Libraries. The IDS Department also provides materials available in the Northern Illinois University Libraries to other libraries and institutions that do not have access to these materials.
Interlibrary loan practices are governed by conditions set forth in international, national, state, regional, and local interlibrary loan codes or agreements. Northern Illinois University Libraries adheres to the following interlibrary loan codes/agreements, and US laws:
Title 17, United States Code
British Lending Library
Canadian Library System
Center for Research Libraries (CRL)
Committee on Institutional Cooperation (CIC)
Interlibrary Loan Code (American Library Association)
OCLC (Online Computer Library Center)
ILLINET Interlibrary Loan Code
ILLINET Online Library Resource Sharing Code
CARLI Membership Bylaws
Borrower categories 1-3 of the NIU Libraries Circulation Policy, as well as Friends of the NIU Libraries are eligible for ILL services. This includes all faculty, staff, students, retired faculty and operating staff, emeritus faculty, and Friends of the Library. Visitor Library Card holders are not eligible for Information Delivery Services.
Books, photocopies of articles, and some microforms are generally available through interlibrary loan. The following materials usually are not available through interlibrary loan.
All library user records pertaining to the use of interlibrary loan services are confidential. For a more detailed statement on confidentiality of library records consult the University Libraries Confidentiality of Library Records Policy.
Periodical articles may be supplied as electronic copies stored for a limited time on a library server or as paper copies mailed to the patron. Individuals will be notified of the availability of electronic copies via e-mail.
All library users will be billed by mail through the University’s Bursar’s Office (unless a library user has received an invoice of charges directly from another Illinois institution). The University will bill directly to an individual or an authorized university account. Library users are responsible for all charges incurred and subject to the university billing and collection policies. No cash or credit cards are accepted in the IDS office.
Northern Illinois University
Founders Memorial Library, Room 127
Information Delivery Services
DeKalb, IL 60115
Interlibrary Loan Telephone: (815)753-9842
Odyssey: 206.107.43.115
NUC Code: IdeKN
OCLC SYMBOL: JNA
ALA form: Yes
Telephone: No
Facsimile: Yes. 815-753-2003
Fax charge: $5.00 + copy charges (No copy charge for libraries with reciprocal agreement).
Overnight delivery: Yes
(i.e., average no. of days from receipt of request till shipment of item): 3 days
Lend in-print books: Yes
Length of Loan: 4 weeks (may be longer for CARLI/I-SHARE patrons)
Renewals: 3 renewals of 4 weeks
New books: Only after 6 months
Minimum charge: Minimum $20, or whatever cost the borrowing library would charge to lend, whichever is greater
Searching fee: None
Postage charge: No
Bound: Sometimes
Unbound: No
Bound: No
Unbound: No
Film: Yes
Exceptions: Circulating copy only
Length of loan: 4 weeks
Renewals: 4 weeks
Copies available from:
Our library: Yes
University Microfilms: since 1964
Exceptions: Circulating copy only
Length of loan: 4 weeks
Renewals: 4 weeks
Technical Reports: Yes
Computer Software: No
U.S.: Yes
Depository since: 1960
U.N.: Yes
Depository since: Not applicable
State: Yes
Depository since: Not applicable
Foreign: Yes
Microfilms: Yes
Microfiche: Yes
Microprint: Yes
Films: Yes
Records/CDs: No, except by special arrangement
Audiocassettes: Yes, if in the general collection
Video recordings: Yes
Other (slides, filmstrips, etc.): No, except by special arrangement
Photo duplication of hardcopy materials: Yes
Charging structure: Minimum $15.00 for 1-50 pages; additional $7.00 for increments of 50 pages. (No copy charge to ILLINET members or libraries with written reciprocal agreement.)
Minimum charge: $15.00, or whatever cost the borrowing institution would charge for lend, whichever is greater
Handling charge: none
Searching fee: none
Charge for cost estimate: none
Postage charge: No
Hard copies from microforms: Yes
Charging structure: Minimum $15.00 for 1-50 pages; additional $7.00 for increments of 50 pages. (No copy charge to ILLINET members or libraries with written reciprocal agreement.)
Minimum charge: $15.00, or whatever cost the borrowing institution would charge for lend, whichever is greater
Handling charge: none
Searching fee: none
Charge for cost estimate: none
Postage charge: No
Require prepayment: No
Invoice with item: No
Invoice to follow: Yes
Accept IFM: Yes
Accept IFLA: Yes
Accept Credit Card: No
Replacement fee: $100.00 or the cost of the book, whichever is greater
Accept jiffy bags: Yes
Accept boxes only: No
Insurance required: No
Other: none
Yes (from approximately Dec. 20 to Jan. 2)
Do We Lend to Foreign Libraries?
Canada: Yes
Australia: Yes
South America: Yes
Europe: Yes
Asia: Yes
Africa: Yes
ILLINET and LVIS members
Libraries with signed reciprocal agreements