Any NIU department may request use of Recreation space for a discounted rental fee. Departments are also responsible for costs directly related to the rental. These may include:
- Additional insurance
- Set-up/take-down fees
- Staffing and supplies
- Janitorial and Physical Plant work
- Damage to equipment and/or facilities
Detailed costs are estimated in a rental agreement. Departments must provide an active university account number for billing before their reservation is finalized.
If you have any questions, contact recreation@niu.edu or the assistant athletic director for recreation at 815-753-8163.
Room/Equipment Setup
Departments can request custom room/equipment setup during an event preparation meeting. We’ll attempt to accommodate requests, if feasible.
Groups can provide their own equipment with approval from Recreation.
Staffing
We’ll determine staffing based on an assessment of programming and facility needs:
- Events during normal operational hours may not require additional staff unless we deem it necessary or requested by the department.
- Events outside normal operational hours require at least one facility supervisor and one building staff member.
- Aquatic facility rentals require at least two lifeguards.
Depending on the number of participants/spectators, we may schedule additional staff.
Cancellations
The client must provide any cancellation or termination of this Agreement to NIU in writing. In the event of cancellation or termination, the charges below shall apply. If the event or any portion thereof is cancelled or terminated:
- 31 or more calendar days before the event, no facility rental charges shall be due to NIU from Client.
- 30 - 15 calendar days before the event, 25% of the Total Rental Fee shall be due to NIU from Client.
- 14 - 8 calendar days before the event, 50% of the Total Rental Fee plus any costs already incurred shall be due to NIU from Client.
- 0 - 7 calendar days before the event, 100% of the Total Rental Fee shall be due to NIU from Client.
We reserve the right to cancel an event due to reasons such as incomplete paperwork, misrepresentation of an event or failure to abide by Recreation/NIU policies.
NIU Departments and Community Groups
Please complete and submit a rental request form.
Cost estimate will be provided after the rental request form is submitted.