Interfolio streamlines the faculty promotion and tenure review process by organizing materials into structured cases and packets. A case in Interfolio represents an individual faculty member’s review process, while a packet consists of the specific documents and materials required at each stage of review.
To assist faculty in preparing their submissions, we have configured several packet templates tailored to different types of promotion and tenure review. These templates ensure consistency, align with institutional guidelines, and help faculty present their accomplishments effectively. Below, you’ll find an introduction to each of the packet templates where you can learn more about the corresponding packet template that will apply to your tenure and/or promotion case.
When it is time for you to begin preparing your promotion and/or tenure packet, your college Interfolio coordinator will create your promotion and/or tenure case in the Interfolio system that will include your packet template. Depending on your classification and current faculty status, your packet will follow one of the following templates and will include the provided prompts as shown.
Clinical faculty applying for promotion will use an online packet template in their case that includes the following form and file upload fields along with these provided instruction prompts.
Your application is submitted in an online form at the beginning of your packet as further described.
To submit your application, draft the following information and then copy/paste into the provided form in this section of your packet:
Please upload your optional MOU. Name your file for upload following this file naming convention: Year_LastName_FirstInitial_MOU.pdf
Upload a copy of your curriculum vitae (CV).
Name your file for upload following this file naming convention: Year_LastName_FirstInitial_CV.pdf
Upload a summary of your accomplishments following provided template.
Download Summary of Accomplishments template (docx) to your computer, complete, save it following this naming convention (Year_LastName_FirstInitial_Summary_of_Accomplishments.pdf) and upload it.
Upload materials that demonstrate how you have met or exceeded teaching criteria.
Attach a 1-2 page self-evaluation of your teaching contributions that summarizes the ways in which you believe they have met or exceeded the expectations set forth in university, college and unit criteria. Name your file for upload following this file naming convention: Year_LastName_FirstInitial_Teaching_Narrative.pdf
Attach student evaluations. Name your files for upload following this file naming convention: Year_LastName_FirstInitial_CourseNumber_CourseNameAbbreviation_Evaluation.pdf
Attach any additional teaching materials you wish to include as part of your packet. Attach any additional teaching materials you wish to include as part of your packet. Name your files for upload following this file naming convention: Year_LastName_FirstInitial_Description_of_File.pdf
Upload materials that demonstrate how you have met or exceeded clinical responsibilities criteria.
Attach a 1-2 page self-evaluation of your clinical responsibilities that summarizes the ways in which you believe they have met or exceeded the expectations set forth in university, college and unit criteria. Name your file for upload following this file naming convention: Year_LastName_FirstInitial_Clinical_Narrative.pdf
Clinical faculty are subject to the guidelines for clinical responsibilities described below, rather than the guidelines for scholarly activity that apply to tenured/tenure-track faculty.
Individuals being recommended for promotion within clinical faculty appointments must have demonstrated successful provision of services to patients or clients and/or provided successful leadership and coordination of clinical services. Further, individuals being recommended for promotion must have shown continuing concern for critical assessment and improvement of their clinical services.
(A) Promotion to rank of assistant clinical professor: Promise, as demonstrated by an earned doctorate or similar educational or professional accomplishment, of an ability for engagement in the provision of clinical or client service.
(B) Promotion to rank of associate clinical professor: In considering individuals for promotion to associate professor, particular care should be given to assessing effectiveness of clinical care or client services.
(C) Promotion to rank of clinical professor: Individuals being recommended for promotion to the rank of professor should demonstrate a continued record of exemplary clinical or client services.
Attach any clinical materials you wish to include as part of your packet. Name your files for upload following this file naming convention: Year_LastName_FirstInitial_Description_of_File.pdf
Upload materials that demonstrate how you have met or exceeded service criteria.
Attach a 1-2 page self-evaluation of your service contributions and the ways in which you believe they have met or exceeded the expectations set forth in university, college and unit criteria. Name your file for upload following this file naming convention: Year_LastName_FirstInitial_Service_Narrative.pdf
Attach any service materials you wish to include as part of your packet, such as an email or letter documenting serving in a particular role, attendance at meetings, etc. Name your files for upload following this file naming convention: Year_LastName_FirstInitial_Description_of_File.pdf
Upload materials that do not fit any of the categories above.
Attach any additional materials that do not fit any of the categories above. Name your files for upload following this file naming convention: Year_LastName_FirstInitial_Description_of_File.pdf
This section is where you upload materials that are to be shared with your external evaluators. You do not need to attach your CV here, but you should attach a copy of all other materials that are to be shared with the external evaluators, even if it duplicates materials uploaded elsewhere. Name your files for upload following this file naming convention: Year_LastName_FirstInitial_Description_of_File.pdf
Attach any materials to share with external evaluators, except for your CV. Name your files for upload following this file naming convention: Year_LastName_FirstInitial_Description_of_File.pdf
Faculty applying for promotion and/or tenure will use an online packet template in their case that includes the following form and file upload fields along with these provided instruction prompts.
Your application is submitted in an online form at the beginning of your packet as further described.
To submit your application, draft the following information and then copy/paste into the provided form in this section of your packet:
Please upload your optional MOU. Name your file for upload following this file naming convention: Year_LastName_FirstInitial_MOU.pdf
Upload a copy of your curriculum vitae (CV).
Name your file for upload following this file naming convention: Year_LastName_FirstInitial_CV.pdf
Upload a summary of your accomplishments following provided template.
Download Summary of Accomplishments template (docx) to your computer, complete, save it following this naming convention (Year_LastName_FirstInitial_Summary_of_Accomplishments.pdf) and upload it.
Upload materials that demonstrate how you have met or exceeded teaching criteria.
Attach a 1-2 page self-evaluation of your teaching contributions that summarizes the ways in which you believe they have met or exceeded the expectations set forth in university, college and unit criteria. Name your file for upload following this file naming convention: Year_LastName_FirstInitial_Teaching_Narrative.pdf
Attach student evaluations. Name your files for upload following this file naming convention: Year_LastName_FirstInitial_CourseNumber_CourseNameAbbreviation_Evaluation.pdf
Attach any additional teaching materials you wish to include as part of your packet. Attach any additional teaching materials you wish to include as part of your packet. Name your files for upload following this file naming convention: Year_LastName_FirstInitial_Description_of_File.pdf
Upload materials that demonstrate how you have met or exceeded research criteria.
Attach a 1-2 page self-evaluation of your research, artistry and scholarship contributions that summarizes the ways in which you believe they have met or exceeded the expectations set forth in university, college and unit criteria. These include:
Name your file for upload following this file naming convention: Year_LastName_FirstInitial_Research_Narrative.pdf
Attach any research/artistry/scholarship materials you wish to include as part of your packet. Name your files for upload following this file naming convention: Year_LastName_FirstInitial_Description_of_File.pdf
Upload materials that demonstrate how you have met or exceeded service criteria.
Attach a 1-2 page self-evaluation of your service contributions and the ways in which you believe they have met or exceeded the expectations set forth in university, college and unit criteria. Name your file for upload following this file naming convention: Year_LastName_FirstInitial_Service_Narrative.pdf
Attach any service materials you wish to include as part of your packet, such as an email or letter documenting serving in a particular role, attendance at meetings, etc. Name your files for upload following this file naming convention: Year_LastName_FirstInitial_Description_of_File.pdf
Upload materials that do not fit any of the categories above.
Attach any additional materials that do not fit any of the categories above. Name your files for upload following this file naming convention: Year_LastName_FirstInitial_Description_of_File.pdf
This section is where you upload materials that are to be shared with your external evaluators. You do not need to attach your CV here, but you should attach a copy of all other materials that are to be shared with the external evaluators, even if it duplicates materials uploaded elsewhere. Name your files for upload following this file naming convention: Year_LastName_FirstInitial_Description_of_File.pdf
Attach any materials to share with external evaluators, except for your CV. Name your files for upload following this file naming convention: Year_LastName_FirstInitial_Description_of_File.pdf
University library faculty applying for promotion and/or tenure will use an online packet template in their case that includes the following form and file upload fields along with these provided instruction prompts.
Your application is submitted in an online form at the beginning of your packet as further described.
To submit your application, draft the following information and then copy/paste into the provided form in this section of your packet:
Please upload your optional MOU. Name your file for upload following this file naming convention: Year_LastName_FirstInitial_MOU.pdf
Upload a copy of your curriculum vitae (CV).
Name your file for upload following this file naming convention: Year_LastName_FirstInitial_CV.pdf
Upload a summary of your accomplishments following provided template.
Download Summary of Accomplishments template (docx) to your computer, complete, save it following this naming convention (Year_LastName_FirstInitial_Summary_of_Accomplishments.pdf) and upload it.
Upload materials that demonstrate how you have met or exceeded librarianship criteria.
Attach a 1-2 page self-evaluation of your librarianship contributions that summarizes the ways in which you believe they have met or exceeded the expectations set forth in university, college and unit criteria. Name your file for upload following this file naming convention: Year_LastName_FirstInitial_Librarianship_Narrative.pdf
Attach any librarianship materials you wish to include as part of your packet. Name your files for upload following this file naming convention: Year_LastName_FirstInitial_Description_of_File.pdf
Upload materials that demonstrate how you have met or exceeded research criteria.
Attach any research/artistry/scholarship materials you wish to include as part of your packet. Name your files for upload following this file naming convention: Year_LastName_FirstInitial_Description_of_File.pdf
Upload materials that demonstrate how you have met or exceeded service criteria.
Attach any service materials you wish to include as part of your packet, such as an email or letter documenting serving in a particular role, attendance at meetings, etc. Name your files for upload following this file naming convention: Year_LastName_FirstInitial_Description_of_File.pdf
Upload materials that do not fit any of the categories above.
Attach any additional materials that do not fit any of the categories above. Name your files for upload following this file naming convention: Year_LastName_FirstInitial_Description_of_File.pdf
This section is where you upload materials that are to be shared with your external evaluators. You do not need to attach your CV here, but you should attach a copy of all other materials that are to be shared with the external evaluators, even if it duplicates materials uploaded elsewhere. Name your files for upload following this file naming convention: Year_LastName_FirstInitial_Description_of_File.pdf
Attach any materials to share with external evaluators, except for your CV. Name your files for upload following this file naming convention: Year_LastName_FirstInitial_Description_of_File.pdf
If you intend to seek promotion and/or tenure in the 2026-2027 cycle, please complete and submit this form to notify the Office of the Provost. Thank you!
Note: You must log in using your NIU Account ID and password.
Call, email, or chat with the Interfolio Scholar Services team with any technical questions. Live support is available Monday through Friday between 8 a.m. - 7 p.m. CT.
833-844-2118
interfolio-support@elsevier.com
Email the Interfolio at NIU team with any questions about the faculty promotion and tenure submission and review process using Interfolio.