NIU Annuitants Association Expense Authorization Policy

The NIU Annuitants Association’s Bylaws govern what expenses may be paid from funds held in its treasury and include a provision which allows the Board to “… adopt additional policies dealing the payment of expenses.”

This policy defines who approves expenditures which are then settled by the Association’s treasurer.

I. Expenses Not Requiring the Approval of the Board of Directors

The President or, in the absence of the President, the Vice President may approve the following expenses without the approval of the Board of Directors:

1. Registration fees and travel expenses for members attending meetings of the State Universities Annuitants Association, in accordance with past practices and NIUAA Board approval,
2. The production, printing, and mailing of the Chapter’s newsletters, and
3. The expenses incurred to hold Association social events, meetings, and those incurred in the conduct of the Chapter’s business not to exceed more than $500.00.

While Board approval is not required for the above expenditures, the President shall inform the Board prior to making such expenditures.

II. Expenses Requiring the Approval of the Board of Directors

The following expenses require the approval of the Board of Directors made during regular or special meetings:

1. All expenses above $500, except as noted in Section I above, and
2. Contributions to fund SUAA initiatives and to qualified charitable organizations

Adopted by the NIU Annuitants Association Board of Directors, December 8, 2025.