- OneCard ID Services
- Manage Your OneCard
- Mobile OneCard Name Change
Mobile OneCard Name Change
Your NIU Mobile OneCard ID is used as identification, first and foremost. Should you be asked by a professor or another NIU employee, presenting your ID shows who you are very quickly. If your name changes during your time at NIU, find out below how you can match your Mobile OneCard ID to your new name.
Students
It is recommended that you obtain a new OneCard ID to match the new name for identification around campus.
- Mobile OneCard: Allow one business day after you make the changes with the university before you will see it on your Mobile ID
- Physical OneCard:
- Free Option: We highly recommend getting your NIU Mobile OneCard
- New plastic Onecard: You will need to wait 1 full business day from the university receiving your new name prior to visiting the OneCard Office to get a new card printed. (This option is only available to students enrolled in classes prior to April 1, 2025 and as a student exception per NIU Mobile First policy.)
- Will require new photo if ID is older than 6 months
- Free, if current card is turned in
- $20, if the card is not the current card or no card turned in.
If you identify by a name other than your legal name, it is recommended that you obtain a new OneCard ID to match the new name for identification around campus. You must first set up a preferred/proper name through self-service in MyNIU (see how to set a preferred name instructions). Within one business day after being updated with the university, you will be able to stop by OneCard ID Services to get your new card.
If you bring in your current OneCard ID requesting a new name be printed, a $10 fee will be assessed for producing a new card. If you have lost your current OneCard ID, the cost of the card is $20.
For more information, see OneCard preferred/proper name policy
OneCard Preferred/Proper Name Policy
Northern Illinois University recognizes that many students choose to identify themselves other than by their legal name while attending the university. To best service students, OneCard ID Services has adopted a policy that allows students to have a “preferred/proper name” printed on their identification card, instead of a “legal name”. In order for a student to elect this option, they must first set up a preferred/proper name through self-service in MyNIU (instructions). A student’s preferred/proper name will appear within one business day after being updated in MyNIU, unless a future effective date is selected as well. If a preferred/proper name follows the guidelines as set forth by the university, this name will replace the student’s legal name in the OneCard system, and be available for printing.
If a student opens a Huskie Bucks account, the student’s legal name must be used when completing the contract. This form is considered a legal document and must follow the guidelines of legal vs. preferred/proper name (See preferred/proper name guidelines).
If a student brings in their current OneCard ID requesting a preferred/proper name be printed, a $10 replacement fee will be assessed for producing a new card. In the same case, a student that has lost their OneCard ID and wants a preferred/proper name printed on a new ID, the cost of the card is $20.
OneCard ID Services reserves the right to refuse printing an ID for a student if staff deems a preferred/proper name to be inappropriate, including but not limited to misrepresentation, attempting to avoid a legal obligation, or a name that is deemed to contain inappropriate or offensive language, can be denied. A student having any issues with a preferred/proper name not following the guidelines as set forth by the university will be referred to Registration and Records for appropriate actions as deemed necessary.
Faculty/Staff
If you have legally changed your name, it is recommended that you obtain a new OneCard ID to match the new name for identification around campus. To make a name change, a personal data - name address form must be completed and returned to Human Resource Services. Within one business day of making a name change with the university you will be able to stop by OneCard ID Services to get your new card.
For all name changes, it is mandatory that the employee present a driver's license or state ID, as well as their 8-digit employee ID for verification of identity.
If you bring in your current OneCard ID requesting a new name be printed, a $10 fee will be assessed for producing a new card. If you have lost your current OneCard ID, the cost of the card is $20.
If you identify by a name other than your legal name, it is recommended that you obtain a new OneCard ID to match the new name for identification around campus. To make a name change, a personal data - name address form must be completed and returned to Human Resource Services. Within one business day of making a name change with the university, and your name change is visible in the NIU Directory, you will be able to stop by OneCard ID Services to get your new card.
For all name changes, it is mandatory that the employee present a driver's license or state ID, as well as their 8-digit employee ID for verification of identity.
If you bring in your current OneCard ID requesting a new name be printed, a $10 fee will be assessed for producing a new card. If you have lost your current OneCard ID, the cost of the card is $20.
For more information, please contact Human Resource Services.
Contact Us
OneCard ID ServicesFounders Memorial Library
Room 104
DeKalb, IL 60115
Phone: 815-753-9569
Email: OneCard Email Form
